Floyd Little Athletic Center - Video Board System

The City of New Haven, Connecticut is seeking proposals for the design, manufacture, and installation of a comprehensive video board system for the Floyd Little Athletic Center fieldhouse. The project involves replacing the existing traditional video board with a new 4-sided center-hung system featuring two 22'x9' and two 15'x9' displays, along with two additional 10'x7' wall-hung video board units. Contractors must provide a programmable system capable of creating and displaying customizable video content for athletic and community events. The Request for Proposals (RFP) requires detailed submissions including company information, project approach, product specifications, software capabilities, installation timeline, and references. Evaluation criteria will assess contractor experience (15 points), video board system suitability and quality (30 points), project timeline (10 points), overall cost (35 points), and client references (10 points). The non-mandatory pre-proposal meeting is scheduled for February 25, 2025, at 10:00 am via Zoom, with proposal responses due on March 18, 2025, at 11:00 am. A bid bond of 5% of proposal pricing is required, and the selected contractor must provide a minimum 5-year warranty on materials and workmanship, with a 7-year warranty specifically on video board hardware components.

The procurement opportunity includes specific requirements for equal employment opportunity compliance, with contractors subject to detailed EEOC package submissions and associated fees ranging from $100 to $4,000 based on contract value. Contractors must comply with prevailing wage rates as established by the Connecticut Department of Labor and meet local participation and diversity goals. The City of New Haven imposes strict penalties for non-compliance, with fines ranging from $750 to $4,000 for various contract infractions. While no specific set-aside designations are explicitly mentioned, the city emphasizes equal opportunity and local participation requirements. The contract will be awarded to the lowest responsible qualified bidder, with the city reserving the right to award one or more contracts. Although a specific budget range is not disclosed, the comprehensive requirements suggest a significant investment in the video board system, including first-year software license fees and provisions for future software support. Contractors must be prepared to handle all necessary permits, coordinate with athletic center staff, and provide a student-forward curriculum as part of their proposal.