Florida Memory Elastic Search

The Florida Department of State is seeking a vendor to provide a comprehensive search solution for the Florida Memory digital collection through Request for Proposal (RFP) DOS-RFP-24/25-004. The selected vendor will be responsible for indexing content from a MySQL database and integrating with the existing Omeka Classic 2.7.1 and OpenCart 3.0.3.2 platforms. The RFP outlines the existing data structure, which includes four key tables containing over 7 million records. The Department has a preference for a cloud-based hosting solution, with Azure being the current platform, and requires standard password authentication and multi-factor authentication for security. The RFP amendment changes the number of required proposal copies from three to five and the number of required client references from three to five. The deadline for proposal submission is August 29, 2024.

The RFP does not specify any pricing terms, set-asides, or incumbent information. However, it indicates that the current Solr search solution is no longer functional, and the indexing schedule was previously weekly. The peak search volumes and analytics reporting requirements are unknown. The RFP provides responses to 13 vendor questions related to the technical requirements and existing environment, which may be useful for potential bidders to review.