Flooring - Administration and Elevators

The State of West Virginia Department of Administration, Purchasing Division, on behalf of the West Virginia Veterans Home in Barboursville (Cabell County), is soliciting quotes for the purchase and installation of vinyl plank flooring in the administration building and three elevators. The procurement involves the removal of existing carpeting and installation of approximately 4,447.75 square feet of wood-look vinyl plank flooring, with 1,972.8 square feet of material already on site. The flooring must match the color of existing Colorado Acorn Rustic Oak (417 705) or be similar enough to allow for room separation, and must include a four-inch vinyl/rubber cove base in black and appropriate floor transition strips. Deliverables include furniture moving assistance, daily cleanup and debris disposal, and provision of 3% attic stock from each product, with flooring installation to be completed within 40 days of written notice to proceed. Vendors must possess a valid West Virginia Contractors License, maintain full Commercial General Liability Insurance of $1,000,000 and Automobile Liability Insurance of $50,000, and have at least three years of vinyl plank flooring installation experience with references demonstrating successful completion of at least three similar projects. The flooring must be waterproof, durable to heavy traffic and frequent cleaning, easily replaceable for repairs, and carry at least a 10-year warranty. Critical deadlines include a mandatory pre-bid meeting on May 20, 2026, at 1:30 PM (in-person attendance required), a technical questions deadline of May 20, 2026, at 10:00 AM, and a bid submission deadline of May 26, 2026, at 10:00 AM. Bids may be submitted electronically through wvOASIS, in paper form, or via facsimile to the Department of Administration, Purchasing Division at 2019 Washington Street, East Charleston, WV 25305-0130.

This is a fixed-period contract for sixty days with no specific set-aside designations identified in the available documentation. All vendors must be registered with the West Virginia Secretary of State, registered in wvOASIS, and licensed to do business in West Virginia. Apparent successful vendors must be licensed as Commercial Contractors with the West Virginia Contractor Licensing Board and must submit a bid bond equal to five percent of the total bid amount along with the bid; performance bonds and labor/material payment bonds equal to one hundred percent of the contract value are required prior to contract award. The project is subject to Davis-Bacon and Related Act wage rates and may be funded in whole or in part by federal funds, requiring compliance with all applicable federal procurement provisions, including competitive bidding requirements, Equal Employment Opportunity compliance, and prevailing wage standards. No incumbent contractor or technology integration requirements are identified in the solicitation documents. No specific budget range or award value is listed; however, vendors must separately itemize materials costs and labor costs on the provided pricing page, with the total bid calculated by combining these line items. Contract award will be made to the lowest qualified responsible bidder, with final invoicing structured in two phases: submission upon completion of half the work and final submission following final inspection and work acceptance by the Agency's project manager.