Floor/Entry Mats - Rental/Service and Purchase

The State of Maine Department of Administrative and Financial Services, Bureau of General Services, acting on behalf of the Department of Transportation, issued an RFQ for rental, service, and purchase of rubber-backed entrance floor mats on a statewide basis, with quotations due October 11, 2017 at 4:00 p.m. Eastern Standard Time. Maine businesses proposing within 5% of the low-cost bid receive preference if specifications are equivalent.

The scope covers heavy-duty nylon tufted entrance mats in five standard sizes (3×4, 3×5, 4×6, 3×10, and 4×8 feet) and multiple colors (green, grey, black, brown, red, blue, and other available colors). Mats must feature low-profile pile, beveled edges, absorbency capacity of up to one gallon of water per square yard, 100% nitrile rubber backing, ADA compliance, and compliance with Federal Flammability Standards U.S. DOC FF 1-70. The contract covers both weekly rental arrangements and one-time purchases. Rental mats must be new at contract inception and replaced weekly as needed; purchased mats must be new and non-reconditioned, delivered within 30 days of award. Current service locations include Presque Isle, Bangor, Hancock Bridge, and Plymouth with estimated quantities of one to ten units per location and weekly or bi-weekly delivery schedules.

The initial contract term runs from October 22, 2017 through October 31, 2018, with two optional one-year renewal periods extending through October 31, 2020. All pricing must include transportation and delivery on FOB Destination terms to all statewide State of Maine facilities, with prices firm throughout the contract period. The incumbent vendor is UniFirst, with rental pricing ranging from $1.74 to $4.17 per week and purchase pricing from $27.50 to $82.50 depending on mat size.

Award decisions are made on best-value basis considering specification conformity, delivery dates, and pricing. The contract is available for use by all State of Maine departments and agencies; vendors may also indicate willingness to extend pricing to municipalities, political subdivisions, and school districts. Vendors must accept the Maine Procurement Card as payment with no surcharges.