Floor Mat Services for TPWD HQ/Bldg D

The Texas Parks and Wildlife Department (TPWD) is seeking bids for floor mat services at its Headquarters and Building D Warehouse in Austin, Texas. The solicitation requires a contractor to provide, inspect, and monthly replace eighteen black carpeted floor mats measuring four feet by six feet at all entrance and exit locations. Services must be performed once monthly during business hours (8:30 AM to 4:30 PM, Monday through Friday), with 24-48 hours advance email notification required. The contract will run from February 1, 2026, through January 31, 2028, with an option to renew for two additional one-year periods. Bidders must have a minimum of three years of experience in floor mat services and submit comprehensive documentation including Exhibit A (Company Profile) and Exhibit B (Past Projects with References). Evaluation criteria will focus on best value, considering lowest price, ability and qualifications, delivery/service schedule, and past performance. The bid is due by 2:00 PM Central Standard Time on December 9, 2025, with an optional site inspection available by contacting Building Manager Phillip Torres.

Historically Underutilized Business (HUB) certified vendors are encouraged to participate, with contractors required to submit proof of any procurement preferences. Comprehensive insurance coverage is mandatory, including workers' compensation, employer's liability ($500,000 per accident), commercial general liability ($1,000,000 aggregate), and automobile liability ($500,000 combined single limits). A Certificate of Insurance must be provided within ten days of award, with the State of Texas listed as an additional insured. All contractor personnel will undergo criminal background checks before service commencement. Payment terms stipulate invoices will be processed within 30 days of receipt, submitted to TPWD Accounts Payable. The contract is subject to Texas Government Code provisions, including E-Verify employment verification requirements, and TPWD reserves the right to terminate the contract with 30 days' notice for convenience or immediately for cause if service specifications are not met.