Flood Plain Quick Guide Book

The Department of Technology, Management & Budget of the State of Michigan issued a printing services bid request for the production of a Flood Plain Quick Guide Book, posted on May 25, 2021, with a due date of May 28, 2021. The procurement requires vendors to print and bind 3,000 copies of a 48-page book finished at 8.5 by 5.5 inches in landscape orientation, featuring 4-color printing on both sides with bleeds, 100-pound gloss cover stock with flood varnish applied to two sides, 80-pound gloss text stock, and spiral binding along the long edge. All materials must be delivered carton-packed with individual cartons not exceeding 40 pounds, and vendors must submit a PDF proof for state approval prior to production. The state will award the contract based on best price and value, meaning the lowest bidder may not receive the award if quality concerns or inability to meet specifications exist. Eligible vendors must be prequalified with the state, submit detailed quote letters with their bids as a mandatory requirement, and accept Electronic Funds Transfer (EFT) as the payment method, with failure to include a quote letter resulting in automatic disqualification.

All bids must be submitted online and quoted on an F.O.B. Destination, prepaid basis with complete costs including freight to the delivery dock at 7461 Crowner Drive, Lansing, Michigan 48913. Vendors must comply with strict packing and labeling requirements, including the use of single-face hardwood pallets meeting specific dimensional specifications (44" to 48" length, 36" to 48" width, 5'6" height maximum, and 4,000 pounds maximum gross weight) and standardized carton labeling with commodity numbers, descriptions, purchase order numbers, and package counts. No underruns are accepted, and any overruns become the vendor's responsibility and expense. Electronic copy materials provided to the state, including all source files, revisions, fonts, and images along with PDF copies, become the property of the State of Michigan. The procurement documents do not specify an incumbent vendor, current contractor, set-aside designations, or budget range; however, pre-qualification with the state is a mandatory requirement that typically takes approximately one week from submission, and late submissions will not be accepted.