Flight Training System for Pilot Currency Requirements

The County of Orange Sheriff-Coroner Department is seeking competitive bids for a Flight Training System for Pilot Currency Requirements through a fully electronic solicitation (IFB-060-2922901-CLM). The procurement is specifically for a comprehensive flight simulator system to be delivered to the Sheriff's Department Air Support Bureau in Costa Mesa, California. The system includes 13 specific components such as an Aventum X CPU Desktop Computer, Samsung curved monitors, Pimax Crystal light VR headsets, a TR8 Flight Simulator Frame, multiple flight control systems, a motion systems PS-3TM-350, an APC UPS backup power/surge protector, and an instructor station. Bidders must submit electronic responses through the County's online bidding system by September 30, 2025, at 4:00 pm, with bids remaining valid for 365 days after the closing date. All questions or requests for interpretations must be submitted by Wednesday, September 24, 2025, before 4:00 pm through the solicitation's Question & Answer section. Respondents are prohibited from contacting other County personnel with questions or clarifications.

The solicitation includes preferences for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), with potential 5% bid price reductions for qualified businesses. Bidders are required to provide comprehensive company information, including DUNS numbers, Unique Entity Identifier (UEI) numbers, references, and certifications. The contract is structured as a firm fixed fee agreement, with no price increases permitted during the first year and subsequent adjustments requiring documented proof of cost increases. While the total contract amount is marked as "to be determined" (TBD), the pricing structure includes provisions for shipping, handling, and 7.75% sales tax. The County offers an Electronic Funds Transfer (EFT) payment option and includes provisions for cooperative purchasing, potentially allowing other governmental entities to utilize the contract. The procurement emphasizes transparency and compliance, with bidders required to disclose potential conflicts of interest, litigation history, and ownership changes.