Flight Protective Gear. Flight Suits, Jackets, Helmets, Related Equipment

The County of Orange is seeking qualified contractors to provide Flight Protective Gear, including flight suits, jackets, helmets, and related equipment for the Sheriff-Coroner Department's Air Support Detail. The procurement opportunity covers a comprehensive range of aviation equipment, including NVG battery pack mount kits, aviation microphones, earphones, helmet bags, gloves, and various accessories. Contractors must be Gentex authorized distributors and capable of delivering items to the Air Support Detail in Costa Mesa, California. The contract is structured for a three-year term with potential two additional one-year renewals, utilizing a firm-fixed fee arrangement with unit prices to be determined for each listed item. The solicitation opens on April 19, 2024, with questions accepted through the OpenGov website until April 26, 2024, and the final bid submission deadline is May 3, 2024, at 4:00 PM Pacific Time. Evaluation criteria will include review of company qualifications, references, and the ability to meet specific equipment specifications, with bidders required to provide three references demonstrating successful prior performance in public sector contracts.

The procurement opportunity includes provisions for local small businesses (OCLSB) and disabled veteran business enterprises (DVBE), with specific certification and preference programs available. Businesses can utilize a Price Match Offer form to indicate willingness to match the lowest bid while qualifying for these preference designations. No minimum or maximum contract usage is guaranteed, and the County reserves the right to accept or reject any bids, potentially awarding contracts to multiple bidders. Contractors will be responsible for prepaid shipping and must add shipping charges to final invoices, with a mandatory 2% administrative rebate to the County for any subordinate contracts. Price increases will not be permitted during the initial contract period, and any subsequent cost increases must be thoroughly documented. While a specific total contract value is not explicitly stated, the comprehensive nature of the equipment procurement suggests a significant potential contract value. Interested contractors must register on the OPENGOV website and carefully review all county terms, conditions, and insurance requirements before submitting a proposal.