Fleet Vehicles Road Service - Tire Repair and Replacement

Pinellas County is seeking a contractor for Fleet Vehicles Road Service - Tire Repair and Replacement through Invitation to Quote #24-0442-ITQ, targeting comprehensive tire maintenance services for its fleet of approximately 2,000 vehicles. The solicitation requires a vendor to provide 24/7 roadside tire repair and replacement services across multiple vehicle classes including automobiles, SUVs, light trucks, medium trucks, heavy trucks, and heavy off-road equipment. Vendors must dispatch service vehicles within one hour during normal business hours and two hours after hours, weekends, and holidays, with services including wheel balancing, tire repair, mounting, dismounting, and disposal. The contractor must use new Original Equipment Manufacturer (OEM) or equivalent quality parts and adhere to strict safety regulations. The proposal submission deadline is March 7, 2024, at 3:00 pm, with electronic submissions required via OpenGov. The contract term is three years, with potential for two additional 12-month extensions, and will require comprehensive documentation of all service events, including detailed invoicing within three working days of service.

Pinellas County has implemented a Small Business Enterprise (SBE) Program that provides a 5% preference to certified small businesses submitting quotes within the first five business days. No subcontractors are permitted, and vendors must meet specific licensure, certification, and insurance requirements. The county mandates comprehensive insurance coverage, including general liability, automotive liability, and workers' compensation. While specific budget ranges are not explicitly stated, the line item sheet suggests a structured pricing model with differentiated rates for normal working hours and after-hours/weekend/holiday services. Vendors must also provide an emergency response plan for supporting county operations during major storms or natural disasters and submit an annual report detailing contract usage by vehicle and equipment class. The pricing structure includes provisions for service call rates, flat tire repairs, tire mounting and balancing, and tire disposal, with potential casing credits for specific tire sizes. Successful vendors will be expected to integrate seamlessly with the county's existing fleet management systems and provide high-quality, responsive tire maintenance services.