Fleet Vehicle Washing Monthly Services

The Missouri Department of Transportation St. Louis District is soliciting competitive bids through an Invitation for Bid (IFB) for fleet vehicle washing monthly services for approximately 150 light-duty vehicles. Vendors must submit mandatory bids for Line 1 (Full-Service Wash) and Line 2 (Exterior-Only Wash), with optional Lines 3 and 4 available for upholstery cleaning and carpet shampooing on an as-needed basis. Full-Service Wash includes exterior conveyor washing with soap application, machine-cleaned tires, hand drying, interior cleaning of door jambs and windows, and vacuuming; Exterior-Only Wash consists of conveyor-based exterior washing and air drying with employee-accessible vacuum stations. Vendors must implement Radio Frequency ID (RFID) tag tracking, address special handling procedures for vehicles with specialty equipment such as light bars and ladder racks, and submit invoices identifying costs by equipment number and vehicle license plate. Qualified vendors must be registered in MissouriBUYS (powered by MOVERS), hold general liability and business automobile liability insurance ($600,000 per person/$4,000,000 aggregate), provide proof of E-Verify enrollment, and submit completed Exhibits A and B with notarized affidavits confirming lawful presence and federal work authorization program enrollment. The contract period runs from the Notice of Contract Award through January 31, 2027, with two additional one-year renewal options at MoDOT's sole discretion, and pricing must remain firm throughout the contract term. Bid responses are due by Friday, January 30, 2026, at 10:00 AM Central Time, with bid opening scheduled for February 6, 2026, at 4:00 PM; no pre-bid conference or site tour has been scheduled. Evaluation will utilize multiattribute scoring rather than lowest-price-only selection.

MoDOT encourages participation from minority business enterprises (MBE) and women business enterprises (WBE) and provides preference consideration for service-disabled veteran businesses (SDVE). The current vendor operating the automatic wash service is Club Car Wash, where drivers bring vehicles to the facility during work hours; the incumbent's operational model may inform vendor facility requirements and capabilities. The St. Louis District service area encompasses St. Charles, St. Louis, and Jefferson counties, St. Louis City, and portions of Franklin County. Vendors must address facility restrictions regarding vehicle types, including trucks with ladder racks, external gas tanks, or non-clear beds, and vans with extended tops. Payment terms require net 45 invoicing with FOB destination freight prepaid. While no specific budget range is provided in the solicitation documents, the contract encompasses approximately 150 vehicles over a 12-month period with optional renewals, suggesting a material contract value subject to the bidding process and vendor pricing submissions.