Scope of Work.pdf
PDF 72 KB Posted
- Attached to
- Fleet Vehicle Washing Monthly Services
- Solicitation number
- 300000216767648
- Issued by
- Missouri
About this file
This Scope of Work document outlines vehicle washing services requirements for the Missouri Department of Transportation's St. Louis District Light Duty Fleet. Vendors must submit bids for two mandatory line items: Full-Service Wash and Exterior-Only Wash, with Additional Services (upholstery and carpet shampooing) available on an as-needed basis but not factored into award decisions. The current estimated fleet comprises approximately 150 vehicles, though this quantity is subject to change based on fleet modifications such as vehicle retirements, acquisitions, or non-utilization. The contract term extends from the date of award through January 31, 2027, with options for two additional one-year renewal periods at the sole discretion of MoDOT. The document does not specify response deadlines, due dates, site visits, or bidders' conferences.
Full-Service Wash includes exterior washing via conveyor system with soap application and rinsing, machine-cleaned tires, air drying, complete hand drying, interior cleaning of door jambs, windows, glass, dash and rear deck panels, and interior vacuuming with trash removal. Exterior-Only Wash consists of conveyor-based exterior washing and air drying with vacuum stations available for employee use. MoDOT will provide awarded vendors with an electronic Vehicle Authorization list and require Radio Frequency ID (RFID) tag implementation for fleet tracking. Invoices must identify vendor name, remit-to address, contact information, service dates, and per-wash costs by equipment number and vehicle license plate. Vendors must address handling procedures for vehicles equipped with specialty equipment including light bars, alley lights, spotlights, ladder racks, and other exterior-mounted equipment.
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Other files
| File | Type | Posted |
|---|---|---|
| MODOT SL 0000000041SL_2_SUPPLIER.pdf | ||
| Affidavits - Exhibit A and B.pdf |
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Text version
Scope of Work
Missouri Department of Transportation – St. Louis District seeks bids from qualified suppliers to provide vehicle washing services for the Light Duty Fleet. Suppliers bidding are required to bid on lines 1 and 2. Prices must remain in effect from Date of Award through January 31, 2027, with the option to extend the contract for two (2) additional one-year periods, at the sole discretion of the Missouri Department of Transportation.
Requested Services:
Applicants shall provide pricing for line items 1 and 2 to be considered for award. Line item 3 (a and b) will not be a factor in the bid award, as it is considered additional but optional services.
1. Full-Service Wash
2. Exterior-Only Wash
3. Additional Services
DEFINITION OF SERVICES
1. FULL-SERVICE WASH: A full-service wash consists of a vehicle exterior wash by means of the vehicle being moved along a conveyor system. This process includes the application of a car washing soap, rising, with the tires having been machine washed and cleaned. Upon exiting the conveyor system, the exterior of the vehicle shall be thoroughly cleaned and air dried. The vehicle will then be completely hand dried. All interior door jams, all windows and glass as well as the interior dash and rear deck panel should be cleaned, dried and streak free, inclusive of interior vacuuming. All trash is to be removed and disposed.
2. EXTERIOR WASH: An exterior only wash consists of an exterior car wash dried by compressed air within the conveyor system of the car wash facility of the same exterior conveyor style wash as described in the Full-Service Wash. A vacuum station should be available to allow MoDOT employees the opportunity to vacuum the interior of the vehicle and dispose of trash.
3. ADDITIONAL SERVICES: Additional Services will not be considered in the award.
As these services are infrequent and will be required on an As Needed basis. The following are examples of Additional Services.
a. Upholstery.
b. Carpet Shampoo.
Vehicle Authorization:
General Services will provide the awarded vendor with an electronic Vehicle Authorization list. The awarded vendor will need to provide what information is needed for each vehicle to receive a Radio Frequency ID (RFID) tag. Each vehicle listed is identified by Fleet as eligible for washing services. Updates to the Authorized Vehicle list will be distributed as necessary.
The current estimated required quantity is 150 vehicles. This quantity is subject to change due to fleet changes such as, but not limited to: older units being sent to auction, new vehicles purchased, current units not utilizing services, etc.
Invoicing:
The invoices must clearly identify the Vendor’s Name, Remit to Address, Contact Information, and the month and year in which services were performed.
Invoices will also include Equipment Number, Vehicle License Plate Number, Department Identification and Cost for each wash.
This invoice information may be recorded manually, automatically through an RFID tracking system, or another comparable automated system.
Special Handling:
Several vehicles include specialty equipment, some are but are not limited to: Light Bars, Alley Lights, Externally Mounted Spotlights, Ladder and Tool Racks, and other specialty exterior-mounted equipment. Please indicate how that is to be handled per your guidelines.
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