Fleet Vehicle Replacement

The City of Schertz, Texas has issued Request for Proposal #2025-013 for Fleet Vehicle Replacement, seeking proposals from contractors to provide replacement vehicles for up to thirteen (13) of the City's fleet vehicles. The procurement covers the fiscal year 2025-26, running from October 1, 2025, through September 30, 2026, with proposals due by November 11, 2025, at 3:30 PM Central Time via the City's e-procurement portal. The scope of work requires vendors to supply replacement vehicles complete with outfitting, administrative fees, delivery, and all associated costs, with detailed pricing and delivery timelines provided in an itemized format through the FY 25-26 Vehicle Replacement Workbook. The City anticipates awarding contracts to multiple vendors to meet its full vehicle replacement requirements and standard payment terms are Net 30 days. Evaluation criteria include proposer qualifications (30%), quality of proposed services (30%), cost (30%), and responsiveness of the proposal (10%), with vendors encouraged to propose terms offering maximum benefit to the City in terms of services, total cost, and project management expertise.

The RFP documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Vendors must register through the City's e-procurement system to participate and submit proposals meeting all City requirements and expectations. The City reserves the right to accept proposals from multiple vendors and to reject any submissions that do not meet its stated requirements. No specific budget range or award value is disclosed in the available documentation, though the procurement encompasses up to thirteen fleet vehicles with associated outfitting and delivery costs. Additionally, vendors must comply with various state requirements including non-boycott certifications for Israel, energy companies, and firearm entities as mandated by Texas regulations.