Fleet Shop Equipment Service and Parts

El Paso County is seeking qualified contractors to provide comprehensive Fleet Shop Equipment Service and Parts through RFP-25-099, covering maintenance and repair services for critical equipment at three county facility locations: Brown Transportation Complex, Calhan Maintenance Facility, and Mark Dabling Maintenance Facility. The solicitation requires contractors with a minimum of five years' experience servicing equipment such as parts washers, oil burner heaters, and pressure washers. Specific service requirements include regular maintenance, emergency repairs, replacement parts and supplies, fluids, and annual inspections to ensure compliance with safety and regulatory standards. The evaluation criteria will be weighted as follows: Technical Approach and Methodology (35%), Experience and Qualifications (40%), and Price/Cost Proposal (25%). Key dates include a pre-proposal meeting on October 30, 2025, at 2:00 p.m., with questions due by November 3, 2025, at 10:00 a.m. Proposals are due electronically through the Rocky Mountain E-Purchasing System by 12:00 p.m. MST on November 19, 2025, with the County anticipating a Notice of Intent to Award in December 2025 and a contract period from December 15, 2025, through December 31, 2026.

The contract does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability ($1,000,000 each occurrence), Automobile Liability ($1,000,000), Garagekeepers Coverage ($500,000), Umbrella Liability ($1,000,000), and Pollution Liability ($1,000,000), with El Paso County named as an additional insured on all policies. While no specific budget range is explicitly stated, the contract allows for potential one-year extensions up to four additional terms at the County's discretion. Work will be performed during standard business hours (7:00 a.m. to 4:00 p.m., Monday through Thursday), with potential for adjusted schedules upon County approval. The project is fully funded by El Paso County, with no Davis-Bacon requirements, and contractors must obtain necessary permits, licenses, and comply with OSHA, state, and County regulations.