Fleet management, preventive maintenance and repair

Bronson Community Schools in Bronson, Michigan, issued a Request for Proposal on March 16, 2026, seeking a qualified contractor to provide comprehensive fleet management, preventive maintenance, and repair services for the district's vehicle fleet of 17-20 vehicles, including school buses and support vehicles. The successful contractor will be responsible for delivering preventive maintenance inspections every 4,000 miles or four months, routine repairs, parts inventory management, State of Michigan bus inspections, emergency road service calls, and related fleet management services. The repair facility must operate 200 days annually during student attendance days plus summer, with regular hours from 5:00 a.m. to 11:00 p.m. and on-site technician coverage from 5:30 a.m. to 8:00 a.m. and 2:00 p.m. to 4:30 p.m. Sealed proposals must be submitted to the Business Office at 501 East Chicago Street, Bronson, MI 49028, by 12:00 p.m. EDT on Friday, April 10, 2026. The contract term is two years from July 1, 2026, to June 30, 2028, with potential renewal for up to three additional one-year periods by mutual agreement. Proposed mechanics must hold a high school diploma or GED, possess three years of relevant experience, maintain Motor Vehicle Service and Repair Act certification, and hold a valid driver's license with CDL and "S" endorsement. The district will evaluate proposals based on respondent experience, quality and efficiency initiatives, responsiveness to RFP requirements, cost, project understanding, and qualifications of key personnel, with preference shown to contractors demonstrating experience with municipal, school district, county, or state fleet operations.

The RFP does not indicate specific set-aside designations or restrictions on the types of organizations eligible to respond. The current fleet management provider is Legendary Diesel, which serves as the incumbent contractor. Proposals must include a detailed cost breakdown by labor costs and overhead expenses as separate line items, with all costs—including personnel wages, fringe benefits, payroll taxes, office and shop supplies, uniforms, safety equipment, training, certifications, insurance, and truck fuel—included in a firm fixed contract price. The contractor must obtain and maintain worker compensation insurance at statutory minimum limits and garage keeper's legal liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, naming Bronson Community Schools as an additional insured. Contract price adjustments will occur on a prorated basis if the fleet size changes by three or more vehicles. The district will not reimburse sales tax on supplies, which becomes the contractor's responsibility. No specific budget range or award value was disclosed in the RFP documentation.