Fleet maintenance services - oil & transmission

The Commissioners' Court of Hood County is seeking proposals for Fleet Maintenance Services for county vehicles, specifically targeting maintenance of approximately 100+ vehicles including pickup trucks, vans, police pursuit vehicles, and passenger-type vehicles. The scope of work encompasses comprehensive maintenance services such as oil changes, radiator flushes, fuel filter replacements, transmission flushes, differential services, fuel induction services, and air filter replacements. Proposals must be submitted by January 8, 2026, at 10:00 am to the Hood County Purchasing Office, with electronic submissions preferred through the BonFire website. The contract will be for one year, beginning February 23, 2026, through February 22, 2027, with potential options to renew for four additional one-year terms. Evaluation criteria will be weighted as follows: 50% pricing, 25% proposer's experience and qualifications, 5% prior experience with Hood County, and 20% facility location relative to the Hood County Law Enforcement Center. Vendors must provide flat-rate pricing for each service category and maintain specific insurance requirements, including Garage Liability and Garage Keepers Legal Liability.

The solicitation does not explicitly outline set-aside designations or specific restrictions for disadvantaged enterprises. Vendors must be licensed, insured, financially secure, and professionally qualified, with a facility located at a reasonable distance from the Hood County Law Enforcement Center. While no incumbent vendor is mentioned, the county requires detailed service histories for each vehicle and mandates that oil changes be completed within one hour of vehicle delivery. The RFP does not specify a precise budget range or award value, but vendors will be required to submit invoices after each service, which will be processed by the department and approved by the Commissioners' Court. Additionally, vendors must comply with various legal requirements, including nondiscrimination provisions, cybersecurity standards, and regulations prohibiting boycotts of Israel and certain energy companies as outlined in Texas House Bill 89 and Senate Bills 13 and 19.