Fleet Fuel System Services, Repair, Maintenance, and Parts: Phase 2

The City of St. Petersburg in Pinellas County, Florida is seeking qualified vendors to provide comprehensive fleet fuel system services, repair, maintenance, and parts specifically for the Gasboy/Gilbarco fuel dispensing system through an indefinite quantity, indefinite delivery (IDIQ) contract. The procurement is focused on servicing the Fleet Department's fuel infrastructure located at 1800 7th Ave N, St. Petersburg, with vendors required to respond to service requests within 24 hours of notification. Vendor qualifications include being in the fuel system repair business for at least 5 years, certification to work on Gasboy/Gilbarco fuel pumps, and authorization as an authorized reseller of OEM parts. The solicitation was released on October 28, 2025, with questions due by November 12, 2025, and final responses required by November 18, 2025, at 3:00 pm. The initial contract term is three years with potential renewals, and vendors must submit cost proposals detailing hourly service rates for standard, after-hours, weekend, and holiday work, along with a percentage markup for equipment and materials. Award will be made to the lowest responsible and responsive vendor, with the city reserving the right to reject any or all bids.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises or specific restrictions on responding organizations. The estimated annual expenditure is approximately $25,000, though this amount may vary depending on actual service needs. Vendors must provide services directly without subcontracting and maintain sufficient inventory of original equipment manufacturer repair parts. The contract is non-exclusive, meaning the city retains the right to engage alternative providers if deemed in its best interest. Vendors must carry specific insurance coverages, including commercial general liability, commercial automobile liability, and workers' compensation. The agreement allows the city to terminate the contract with 30 days' notice and requires strict compliance with all applicable laws, including Florida's public records statutes. Contractors will be expected to maintain competitive pricing comparable to other customers receiving similar services, with pricing details to be outlined in a contract appendix.