Fleet Automotive Services, Repair, and Maintenance: Phase 2

The City of St. Petersburg is seeking to establish an approved list of qualified vendors for comprehensive fleet automotive services, repair, and maintenance through a Request for Qualifications (RFQ). The solicitation covers a wide range of vehicle and equipment types, including wheel loaders, tractors, backhoes, heavy trucks, sanitation collection vehicles, cars, light trucks, construction equipment, fire trucks, and specialized equipment. Vendors must be capable of providing services either on-site or within 150 miles of the Fleet Department, with 24/7/365 emergency response capabilities. The RFQ requires vendors to have a minimum of five years of experience in vehicle and equipment maintenance and repair, with specific requirements for responding to emergency service requests within two hours and non-emergency requests within four hours. Evaluation criteria will assess project team and key personnel (20%), past project experience (35%), and firm-specific qualifications (36%), with additional pass/fail certifications for Minority-Owned Business Enterprise (MWBE), Women-Owned Business Enterprise (WBE), and Small Business Enterprise (SBE) status. Key dates include a question deadline of December 26, 2025, and a response deadline of January 15, 2026, at 3:00 p.m., with an evaluation meeting scheduled for January 16, 2026.

The contract has specific requirements for disadvantaged business enterprises, including MWBE, WBE, and SBE certifications, which form part of the evaluation process. Vendors must maintain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation as required by Florida law. The initial contract term runs from the date of execution through May 31, 2027, with an option for one additional two-year renewal period. The City estimates approximately $2,000,000 in annual expenditures under this solicitation, though the actual amount may vary. Vendors must provide detailed written service reports, maintain sufficient OEM parts inventory, and ensure secure facility storage for City vehicles. The contract requires compliance with all federal, state, and local laws, including Florida public records requirements, and mandates that pricing remain competitive and subject to mutual agreement for any potential increases after the initial twelve-month period.