Flat Printing, CCOM Citizen's Handbook

The City of Philadelphia, through its Procurement Department, is soliciting competitive bids for flat printing services related to the production of a 2025 Citizens Handbook in English. This procurement will be awarded as a whole or by individual line items, at the City's discretion, to the lowest responsive and responsible bidder. The deliverable consists of printing the Citizens Handbook, a comprehensive informational guide designed to educate Philadelphia residents about municipal services, programs, and procedures. All prospective sellers must submit quotes for every line item listed in the solicitation to be considered eligible for award; partial bids will not be accepted. Bidders are required to enter unit costs and discounts for each item, answer all mandatory questions, accept the terms and conditions of the solicitation, and submit required attachments through the PHLContracts.phila.gov portal. The solicitation was posted on April 15, 2026, with a due date of April 16, 2026, providing an extremely compressed timeline for bid submission. Sellers are explicitly instructed not to deliver or provide any services until receiving formal notification from the City department overseeing the procurement.

The Local Business Entity (LBE) Program does not apply to this flat printing opportunity; however, sellers must still complete the LBE certification question during the submission process to proceed with their bid. No information regarding set-asides for disadvantaged enterprises, women-owned businesses, or other specialized vendor categories has been specified in the available procurement documents. The solicitation materials do not identify any incumbent vendors, current contractors, or existing infrastructure requirements that would necessitate integration with prior work or systems. Additionally, the procurement documents do not disclose specific project quantities, award values, budget ranges, or contract term lengths, requiring interested bidders to reference the complete solicitation details available through the PHLContracts.phila.gov portal for pricing schedules and delivery timelines. The extremely tight bidding window—with posting and due date occurring within one day—suggests this may be an urgent procurement need for the City.