Fitness Equipment Preventative Maintenance and Repair

The City of Pasadena Parks, Recreation & Community Services Department is seeking a qualified fitness equipment repair technician to provide comprehensive preventative maintenance and repair services for approximately 35 pieces of fitness equipment located at Robinson Park Recreation Center and Villa Parke Community Center. The contract, scheduled to run from July 1, 2024, to June 30, 2025, requires quarterly inspections and maintenance of equipment including treadmills, bikes, stair machines, elliptical trainers, and strength equipment. Vendors must provide detailed pricing for inspection, preventative maintenance, and repair hourly rates, and meet specific qualifications such as providing written repair estimates, using original manufacturer parts, and offering a 30-day labor guarantee and 12-month parts warranty. The solicitation requires electronic proposal submission through the City's eProcurement Portal by 2:00 pm on Friday, June 7, 2024, with a deadline for questions on Monday, June 3, 2024. The contract will be awarded to the lowest responsive and responsible bidder, with services to be performed during normal business hours at each facility.

The procurement appears to be open to all qualified vendors, with an emphasis on equal employment opportunity and workforce diversity. Bidders must complete several mandatory forms, including workforce reporting documents (AA-1, AA-2, and AA-3), a Relevant Experience Form demonstrating previous project capabilities, and a Unique Entity Identifier (UEI) form from SAM.gov. Vendors must comply with local requirements such as the Pasadena Living Wage Ordinance and provide necessary business licenses and insurance documentation. While specific set-aside designations are not explicitly detailed, the documentation suggests a commitment to diverse and inclusive contracting practices. The city requires comprehensive documentation including a Disclosure of Lobbying Activities form and a Technical Questionnaire, indicating a thorough vetting process for potential contractors. Although a specific contract value is not mentioned, the detailed requirements and multi-facility scope suggest a substantial opportunity for a qualified maintenance and repair service provider specializing in fitness equipment.