Fitness and PTMA Equipment

The New Castle County Vocational Technical School District in Delaware is soliciting bids for fitness and PTMA (Physical Therapy and Medical Attention) equipment through Invitation to Bid (ITB) #NCC240106, posted on February 16, 2026. The procurement encompasses two primary categories of equipment for Hodgson Vocational Technical High School: Weight Room items including a double half rack system with storage, various benches, Hoist Fitness selectorized strength equipment, dumbbells with racks, barbells, and custom Hodgson bumper plates; and PTMA items including a Boost 2 Microgravity Treadmill. Johnson Fitness and Boost Treadmills are identified as the basis of design manufacturers, with approved equal substitutions permitted. Written questions from prospective vendors must be submitted by March 2, 2026, with sealed bids due on March 10, 2026, at 3:00 PM Eastern Local Time. The contract award will be made within 30 days of bid opening to the lowest responsible and responsive bidder meeting all terms and conditions. Vendors must submit two paper copies of their bid (one marked as "Master Copy" with original signatures) and one electronic copy on USB flash drive containing Excel pricing spreadsheets. The resulting contract will be valid for one year from March 10, 2026, through March 10, 2027, with options for three additional one-year renewal periods subject to negotiation initiated no later than 90 days before contract termination.

The solicitation imposes no indicated set-aside designations or restrictions limiting eligible bidders to specific disadvantaged enterprise categories. Pricing shall remain firm for the entire contract term and be quoted in U.S. dollars with F.O.B. destination freight prepaid terms. Vendors must obtain a State of Delaware Business License prior to award and maintain monthly usage reporting in Excel format by the 15th of each month. Mandatory insurance requirements include workers' compensation at statutory levels, comprehensive general liability coverage of $500,000 per person and $1,000,000 per occurrence, contractual liability, and personal injury coverage. Both bid and performance bonds have been waived for this solicitation. The contract is subject to funding appropriation by the legislature, and no specific budget range or award value is disclosed in the available documentation.