Fisheries & Private Lands Services Supervisor's Conference

The Missouri Department of Conservation (MDC) has issued an Invitation for Bid (IFB) numbered MDC18078 for the Fisheries & Private Lands Services Supervisor's Conference, to be held on October 5-6, 2017, in Van Buren, Missouri. The procurement seeks comprehensive conference services including 40 single occupancy guest rooms, 2 two-bedroom suites, 2 three-bedroom suites, meeting rooms, and audio-visual equipment. Catering requirements encompass buffet breakfast, lunch, and dinner for approximately 50 attendees, along with appetizers, assorted pastries, 6 gallons of coffee, 3 gallons of iced tea, and 75 canned soft drinks. Additional services include bus transportation for conference participants. The bid solicitation was posted on September 28, 2017, with a response deadline of October 2, 2017, at 3:00 PM CDT. Vendors must submit their bids either electronically through the MissouriBUYS system or as hard copy to the Department of Conservation, and are required to complete and submit Exhibit A and other applicable exhibits with their bid response.

No specific set-aside designations, disadvantaged enterprise requirements, or incumbent vendor information was provided in the solicitation documents. The contract opportunity appears open to all vendors without restrictions. The procurement does not specify a total contract value, estimated budget range, or funding source. Payment terms are defined as Net 45 Days with delivery terms of Free On Board Destination. Vendors are expected to provide detailed pricing for each requested service and item, with the understanding that the contract will be awarded to responsive and responsible bidders. While the solicitation provides comprehensive details about the conference service requirements, it does not outline specific evaluation criteria beyond the completeness and responsiveness of the bid submissions. The contract appears to be a one-time event procurement for a specific two-day conference, with no indication of potential renewal or extension options.