First Aid Services for KEC and KICC

The Commonwealth of Kentucky, acting through the Kentucky State Fair Board (KSFB), issued a Request for Bid (RFB 758) on March 25, 2022, for first aid services at the Kentucky Exposition Center (KEC) and Kentucky International Convention Center (KICC), located in Bath County. The solicitation seeks a vendor to provide approximately 600 hours of life support first aid services for events held at these facilities, though this hour estimate is not guaranteed. The successful vendor must supply all first aid personnel, medical supplies, and equipment at no additional cost to the KSFB, including items such as bandages, splints, resuscitation masks, blood pressure cuffs, and stethoscopes. The vendor must maintain a minimum of 20 trained and certified staff members holding Emergency Medical Responder certification or higher in Kentucky and must demonstrate familiarity with KSFB emergency procedures and guidelines. Evaluation will utilize a best value approach allocating 90 points to price (with the lowest bidder receiving maximum points) and 10 points to experience (requiring a minimum of five years, with points awarded only for experience exceeding this threshold, capped at 50 years). All bids must be submitted electronically through the Commonwealth eProcurement system by April 8, 2022, at 1:30 PM ET, with written questions due by April 1, 2022, at 10:00 AM ET. The initial contract period is one year beginning June 23, 2022, with four optional one-year renewal periods subject to written approval and potential renegotiation, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

Kentucky resident bidders receive reciprocal preference equal to the preference given by nonresident bidders' states of residence. Qualified bidders, including Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities, receive a preference equal to 15 or 20 percent of maximum points as applicable. Vendors must comply with all applicable Kentucky statutes and regulations, including tax registration, equal employment opportunity requirements, and accessibility standards, and must submit proof of personnel certification, liability insurance naming KSFB as an additional insured with a sovereign immunity waiver statement, and completed affidavits addressing campaign finance compliance, tax obligations, and trade boycott prohibitions. The solicitation documents do not specify an award value or budget range; however, the Commonwealth reserves the right to contract with other governmental agencies for advanced life support and ambulance services and to cancel the RFB if responses exceed available funding. No incumbent vendor information or existing infrastructure integration requirements are identified in the solicitation materials provided.