Fireworks Display

The City of New Smyrna Beach, Florida is seeking proposals for an annual professional fireworks display for its Independence Day Celebration through RFP 25-25-LS. The procurement is specifically requesting a qualified, licensed fireworks display operator to provide a comprehensive 18-minute fireworks show launched from a moveable floating platform in the river southeast of Chicken Island. Proposers must demonstrate extensive experience in executing professional fireworks displays and comply with Florida statutes, National Fire Protection Association standards, and obtain all necessary permits from fire, police, local, state, and FAA authorities. The evaluation will be conducted by a committee using a 100-point scoring system, with points distributed across five key criteria: experience (25 points), project staff qualifications (25 points), launch platform specifications (15 points), technical proposal (15 points), and fee proposal (20 points). Key dates include a deadline for questions on October 3, 2025, and a proposal submission deadline of October 27, 2025, at 5:00 pm, with an initial contract term of three years and potential for two optional one-year renewals.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract requires comprehensive insurance coverage and mandates that the selected vendor provide all necessary materials, equipment, and personnel to execute the fireworks display. The Fee Proposal form indicates pricing will be requested for fireworks and barge services for the years 2026, 2027, and 2028, suggesting a potential multi-year contract value. While specific budget ranges are not explicitly stated, vendors will be required to submit detailed pricing information and comply with extensive documentation requirements outlined in the Required Documentation and City Forms package. The procurement process emphasizes thorough vetting, including submission of organizational details, insurance compliance, employment eligibility verification, and various affidavits covering topics such as public entity crimes, drug-free workplace, and human trafficking. Vendors must also provide references from similar projects completed within the last five years and disclose any subcontractor information for entities accounting for 5% or more of the total contract value.