Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Fireworks Display
- Solicitation number
- RFP 25-25-LS
- Issued by
- Volusia County, Florida
About this file
This is a Public Records policy document issued by the City of New Smyrna Beach, Florida, related to RFP 25-25-LS for an annual professional fireworks display for the city's Independence Day Celebration. The City is soliciting proposals from qualified, licensed fireworks display operators to provide an 18-minute fireworks show launched from a moveable floating platform in the river southeast of Chicken Island. The procurement requires proposers to demonstrate extensive experience executing professional fireworks displays and to comply with Florida statutes, National Fire Protection Association standards, and obtain all necessary permits from fire, police, local, state, and FAA authorities. The deadline for submitting questions is October 3, 2025, with a proposal submission deadline of October 27, 2025, at 5:00 pm. The initial contract term is three years with potential for two optional one-year renewals. Evaluation will be conducted using a 100-point scoring system distributed across five criteria: experience (25 points), project staff qualifications (25 points), launch platform specifications (15 points), technical proposal (15 points), and fee proposal (20 points).
Specific pricing terms and budget amounts are not disclosed in this document, though vendors are required to submit detailed pricing for fireworks and barge services for years 2026, 2027, and 2028. No set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned. The solicitation mandates comprehensive insurance coverage and requires the selected vendor to provide all necessary materials, equipment, and personnel. Vendors must submit organizational details, insurance compliance documentation, employment eligibility verification, affidavits addressing public entity crimes, drug-free workplace, and human trafficking prevention, as well as references from similar projects completed within the last five years and disclosure of subcontractor information for entities representing 5% or more of total contract value. All material submitted becomes the property of the City and is subject to public records disclosure pursuant to Florida Statutes Chapter 119.
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Other files
| File | Type | Posted |
|---|---|---|
| Fireworks_Display.pdf | ||
| Fireworks_Display.pdf | ||
| Map_of_Loading_and_Launching_Area.pdf | ||
| Map_of_Loading_and_Launching_Area.pdf | ||
| Site_Plan.pdf | ||
| Site_Plan.pdf | ||
| INITIAL_Agreement_.docx | DOCX document | |
| INITIAL_Agreement_.docx | DOCX document | |
| Required_Documentation_and_City_Forms.pdf | ||
| Required_Documentation_and_City_Forms.pdf | ||
| Fee_Proposal_form.pdf | ||
| Fee_Proposal_form.pdf | ||
| Public_Records.pdf |
Show all 13
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Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
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