Firefighter Structural Turnout Gear

The City of Alpharetta is requesting proposals for firefighter structural turnout gear under RFP #26-112, with documents available beginning January 29, 2026, and proposals due electronically through the Bonfire portal by February 26, 2026, at 10:00 AM. The procurement seeks qualified vendors to supply protective jackets, pants, and 14-inch pull-on boots for structural firefighting operations; offerors are not required to provide all three items to be considered responsive. All materials must comply with current NFPA 1971 and NFPA 1992 standards and be manufactured in the United States. Vendors must maintain a convenient location within a 75-mile radius of City Hall in Alpharetta for in-store fitting and ordering, and provide on-site measuring and fitting at fire stations at no additional charge for large orders. The evaluation process consists of two phases: Phase I scores proposals based on company references (20 points), approach to project and delivery timeframe (35 points), cost (42 points), and local vendor preference (3 points) for a total of 100 points; Phase II evaluates physical samples submitted within two weeks of notification for specification compliance. The contract will be a one-year non-exclusive agreement with a one-year renewal option, with contract commencement anticipated no sooner than April 3, 2026.

Qualified vendors must submit completed disclosure and certification forms attesting to debarment status, conflicts of interest, and compliance with state and federal regulations, along with a notarized E-Verify affidavit confirming participation in the Federal Work Authorization Program and an IRS Form W-9. Vendors are required to obtain ISO 9001 certification, provide a five-year hook and loop support program, offer loaner gear for warranty issues, supply training in accordance with NFPA 1851, and implement barcode tracking and web-based PPE asset management system interfaces. Local vendors meeting specific criteria—including maintaining a permanent place of business with full-time employees within Alpharetta city limits for at least six months prior to solicitation issuance, possessing a valid City business license, and remaining current on tax obligations—are eligible for a three percent (3%) preference consideration in contract awards. The City requires contractors to maintain standard insurance coverage including Workers Compensation, Commercial General Liability, Comprehensive Auto Liability, and Excess Umbrella Liability, each with minimum limits of $1,000,000. No incumbent vendors or specific budget ranges are identified in the procurement documents; however, the local vendor preference applies only to procurements valued between $50,000.01 and $500,000.00, indicating the expected contract value falls within this range.