Firefighter Physical Agility Test (FPAT) Support Services

The Unified Fire Authority (UFA), a political subdivision of the State of Utah serving Salt Lake County with approximately 493 full-time and 200 part-time employees across 25 fire stations and four additional facilities, is soliciting competitive sealed proposals to provide comprehensive fitness, health, and wellness assessment and support services for personnel participating in the mandatory Firefighter Physical Agility Test (FPAT) program. The scope of work includes aerobic fitness testing (submaximal and maximal capacity), body composition analysis via DEXA scan or equivalent methods, laboratory testing including hemoglobin A1c screening, nutrition services with personalized consultations, wellness coaching addressing behavior change and lifestyle factors, and customized personal training and fitness programming aligned with FPAT performance benchmarks. Services must be delivered within reasonable proximity to UFA facilities or via mobile and on-site options with flexible scheduling to accommodate shift work. The RFP is evaluated based on experience with tactical populations (15%), quality and scope of services (25%), cost and overall value (25%), accessibility and scheduling flexibility (20%), and reporting capabilities (15%). Pricing must be itemized by service with identified volume discount options, and invoices shall be submitted monthly in electronic PDF format with itemized descriptions including service dates, quantities, unit costs, and total amounts. The proposal submission deadline is June 2, 2026, at 11:00 AM Mountain Standard Time through the Bonfire electronic platform, with the resulting contract awarded for an initial three-year term and two additional one-year renewal options available at UFA's discretion, subject to 30 days' written notice prior to expiration.

The RFP does not indicate specific set-aside designations or restrictions limiting responses to particular types of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement documents. The contractor must be an independent contractor providing services exclusively to UFA-approved personnel while maintaining HIPAA compliance and secure record management, and must maintain minimum insurance coverage including workers' compensation, commercial general liability of $2,000,000 per occurrence and $3,000,000 aggregate with UFA named as additional insured, and comprehensive automobile liability of $1,000,000 per occurrence. All proposals become property of UFA and are subject to disclosure under the Government Records Access and Management Act (GRAMA), with confidentiality claims requiring written substantiation. UFA reserves the right to reject any or all proposals, waive minor technicalities, accept partial offers, or make multiple awards, and may conduct oral interviews and on-site inspections at its discretion with final award decisions made by the UFA Selection Committee. No specific budget range or award value is stated in the available procurement documents.