Firefighter Cadet Class 205 Textbooks Order

The City of Philadelphia is soliciting quotes for Firefighter Cadet Class 205 textbooks as a micro purchase with a due date of August 28, 2026, the same day this summary is written. This is a compressed timeline with only two days from posting to close. Quotes must not exceed $43,000 (adjusted annually by CPI-U from January 1, 2020, rounded to the nearest $1,000).

Award will go to the lowest responsive and responsible bidder on a whole-purchase or line-item basis, whichever serves the City's interest. Sellers must quote all items in the solicitation to be eligible for award. No delivery or service provision may occur until the City issues a purchase order and notifies the department.

The contract term is 365 days from the effective date and automatically terminates thereafter without notice. All quoted prices must be net and exclusive of taxes; the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. Payment follows delivery and City approval, with invoices submitted to the entity name on the purchase order. The City processes payments via electronic deposit.

Sellers must maintain workers' compensation insurance at statutory limits, general liability of $500,000 per occurrence, and automobile liability of $300,000 per occurrence. All vendors must comply with Philadelphia's business tax requirements and register with the Department of Revenue if not already registered.

All quotations must be submitted electronically through PHLContracts (phila.gov) by the submission deadline. A signed Consent and Authorization Agreement must be executed and submitted prior to bid closing; signature requirements vary by entity type (corporations require dual signatures from specified officers; partnerships, LLCs, and sole proprietorships require signatures from an authorized signer). Vendor support is available at PHLContracts@phila.gov or 215-686-4755, 215-686-4720, or 215-686-4721.

Prices quoted remain valid for 60 days from submission or throughout the contract term for requirements contracts.