Seller SOP Checklist B2727858.pdf
PDF 189 KB Posted
- Attached to
- Firefighter Cadet Class 205 Textbooks Order
- Solicitation number
- B2727858
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedure (SOP) Checklist document related to a micro purchase for Firefighter Cadet Class 205 Textbooks Order issued by the City of Pennsylvania. The checklist outlines the procedural requirements and compliance steps that sellers must follow when bidding on and fulfilling this contract opportunity. The document establishes that the micro purchase will be awarded as a whole or by line item, whichever serves the City's best interests, to the lowest responsive and responsible bidder. Sellers must quote all items listed in the solicitation to be eligible for award consideration. The checklist emphasizes that no delivery or provision of services should occur until the department provides official notification of award.
The SOP Checklist serves as an internal control document to ensure sellers understand and comply with the City's procurement requirements and vendor management protocols. It functions as a verification tool to confirm that bidders meet all mandatory qualifications and submission requirements before award consideration. The document reinforces that award decisions will be based on price competitiveness and bidder responsibility, with the City retaining flexibility to award by individual line items if doing so better serves municipal interests. This checklist mechanism helps standardize the procurement process and protects the City by ensuring consistent application of bidding requirements across all competing vendors.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .