Fire Systems Inspection, Maintenance, and Repair at Terrell State Hospital

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is requesting sealed bids for fire systems inspection, maintenance, testing, and repair services at Terrell State Hospital in Terrell, Texas under IFB HHS0017811, with bids due August 31, 2026 at 10:30 a.m. Central Time. An optional on-site visit is scheduled for August 20, 2026, and the questions deadline is August 24, 2026.

The scope encompasses annual fire extinguisher inspections (approximately 509 units), fire alarm system maintenance on 22 system panels, fire sprinkler system inspections on 13 fully sprinkled and 5 partially sprinkled buildings, backflow device testing (4 domestic mainline, 14 fire riser, and 37 domestic RPZ devices), hydrant flow testing (30 hydrants), and vent-a-hood inspections and maintenance on three units. All work must comply with NFPA 25 2010 standards, Joint Commission standards, Medicare standards, NFPA 10, and applicable federal, state, and local codes. Services must be performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with a four-hour response time for service calls and one-hour response for emergencies.

Contractor qualifications require a minimum of three years of relevant experience, three verifiable references from similar contracts within the last three years, and Gamewell Fire Control Instrument (FCI) certification with software access. Insurance requirements are workers' compensation ($1,000,000 employer's liability per occurrence), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), commercial auto liability ($1,000,000), professional liability errors and omissions ($1,000,000), and umbrella liability ($1,000,000).

The contract term is three years with no renewal options; HHSC reserves the right to extend for up to one additional year. Historical spend for similar services is $82,000 over two years, though no volume guarantee is provided. Pricing must be firm fixed prices on the provided Pricing Sheet, with adjustments limited to documented CPI or federal minimum wage increases subject to HHSC approval. The anticipated contract start date is September 2026. Award is contingent on HHSC Executive Commissioner approval; the agency reserves the right to make single or multiple awards based on best value.