Fire Suppression Systems Maintenance

Sacramento County is soliciting competitive bids through Request for Bid (RFB 2026-RFB-0019) for comprehensive fire suppression systems maintenance services across County facilities. The procurement encompasses testing, inspection, maintenance, certification, and emergency repair services for both dry-side fire alarm systems and wet-side fire sprinkler systems serving over 105 distinct facilities. Successful contractors must provide scheduled annual maintenance in accordance with manufacturer specifications and NFPA codes, panel inspections and certifications, system testing and documentation, and 24/7 emergency repair coverage with on-site response required within two hours of notification. Qualified bidders must possess current C-7 Low Voltage, C-10 Electrical, and C-16 Fire Protection licenses, maintain a minimum of three years of experience in fire suppression system maintenance, provide three references from public agencies, and demonstrate manufacturer authorization to purchase required equipment and materials. Pricing shall be submitted on an hourly rate basis with separate rates for dry-side panel testing and maintenance, wet-side sprinkler system maintenance, emergency services, holiday work, and materials with discounts or markups off list price; payment terms are NET/30 with F.O.B. Destination freight prepaid. Key dates include a mandatory pre-bid meeting on March 24, 2026, at 8:00 AM, a questions deadline of April 2, 2026, at 12:00 PM, bid submission deadline of April 9, 2026, at 12:00 PM through the SacCountyEbids portal, and anticipated contract award on April 17, 2026. The initial contract term is one year with options to extend for four additional one-year terms.

Bidders must comply with California prevailing wage requirements under Labor Code sections 1720 and 1770, register with the California Department of Industrial Relations, and maintain required insurance coverage including General Liability of $2,000,000 per occurrence, Commercial Automobile Liability of $1,000,000 Combined Single Limit, Workers' Compensation coverage, and Professional Liability insurance of $1,000,000. The County reserves the right to award to one or more contractors and may utilize awarded contracts through the Sacramento County Procurement Alliance (SCoPA) cooperative purchasing agreement with other public agencies, though no specific set-aside designations for disadvantaged enterprises are mentioned in the available documentation. The fire alarm panel inventory spans multiple manufacturers including Silent Knight, Simplex, Notifier, Siemens, FireLite, Edwards, and Bosch, with notable high-complexity systems such as the Lorenzo E. Patino Hall of Justice containing 816 smoke detectors and the Rio Cosumnes Correctional Center with extensive Vesda detection systems requiring integration with existing infrastructure. No specific budget range or award value is disclosed in the procurement documents, though the scope encompasses maintenance across 105 facilities with varying system complexity levels and significant emergency repair responsibilities. All responses become public record upon contractor selection, though proprietary material may be designated confidential.