Fire_Suppression_Systems_Maintenance.pdf

REQUEST FOR BID

2026-RFB-0019

FIRE SUPPRESSION SYSTEMS MAINTENANCE

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: March 12, 2026

DEADLINE FOR QUESTIONS: April 2, 2026

RESPONSE DEADLINE: April 9, 2026, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR BID

Fire Suppression Systems Maintenance

1. Definitions

2. Introduction

3. Bidder's Instructions

4. Basis for Award

5. Project Details

6. Vendor Submissions

7. Pricing Table

8. Sacramento County Standard Terms and Conditions

9. Additional Terms and Conditions

10. Environmental Purchasing Policy

11. Insurance Requirements for Contractors

12. Prevailing Wage

Attachments:

A - 2026-RFB-0019 - Fire Alarm Panels List

Request for Bid #2026-RFB-0019 Title: Fire Suppression Systems Maintenance

1. Definitions

Response: The written, signed and sealed complete document(s) submitted according to the bid instructions. Response does not include any verbal or documentary interaction apart from submittal of a formal Response.

Request/Proposal/Bid: The completed and released solicitation document, including all subsequent addenda, made publicly available to all prospective bidders.

We/Us/Our:Terms that refer to the County of Sacramento, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

• Purchasing - the Contracts and Purchasing Services Division of the Department of General

Services.

• Department/Division – The department or division requesting the goods or services contained in this request, for which this bid is prepared and which will be the end user of the requested goods or services.

• Constituency – the client base or County population which may benefit from the procurement of goods and/or services requested herein.

You/Your: Terms that refer to businesses/individuals submitting a response. The term may apply differently as the context will indicate.

• Supplier - A business entity engaged in the business of providing goods, equipment and/or services.

• Bidder - A business entity submitting a Response to this bid. Suppliers which may express interest in this bid, but who do not submit a Response, have no obligations with respect to the bid requirements.

• Contractor - The Bidder(s) whose Response to this bid is evaluated as meeting the needs of the

County. Contractor(s) will be selected for award, and will enter into a contract(s) for provision of the services described in this bid.

• Contractor’s Employee - All persons who can be offered to provide the goods, equipment and/or services described in the bid. All employees of the Contractor shall be covered by the insurance programs normally provided to persons employed by a company (ex: Worker’s Comp, SDI, etc.).

Mandatory: A required element of this request/proposal/bid. Failure to satisfy any element of this request/proposal/bid defined as “mandatory” will disqualify the particular response.

Default: A failure to act as required by any contract resulting from this request, which may trigger the right to sue or may excuse the other party's obligation to perform under the contract.

Cancellation/Termination: A unilateral or mutual decision to not complete an exchange or perform an obligation under any contract resulting from this request.

“Or Equal”: A statement used for reference to indicate the character or quality desired in a requested product or service. When specified in a bid document, equal items will be considered, provided the response clearly describes the article. Offers of equal items must state the brand and number, or level of quality. When brand, number, or level of quality is not stated by bidder, the offer will be considered exactly as specified. The determination of the Purchasing Agent as to what items are equal is final and conclusive.

2. Introduction

2.1. Summary

The Sacramento County is soliciting bids from qualified firms to provide comprehensive testing, inspection, maintenance, certification, and emergency repair services for fire suppression systems in

County facilities. The intent of this Request for Bid is to establish one or more agreements with contractors capable of ensuring that all County fire prevention systems are maintained in full operational condition and in compliance with applicable codes, standards, and regulatory requirements.

The proposed agreement will be in place for an initial one (1) year term, with an option to extend for four (4) additional one-year terms.

The successful bidder must demonstrate appropriate licensure, manufacturer authorization, and registration with the California Department of Industrial Relations, and shall comply with prevailing wage requirements pursuant to the California Labor Code, as applicable. Contractors must possess the operational capacity, technical expertise, and qualified personnel necessary to perform maintenance and testing services during scheduled work hours, coordinate closely with designated County representatives, minimize operational disruptions at County facilities, and provide detailed written reports and certifications within required timeframes.

The contractor shall also provide 24-hour, seven-day-a-week emergency repair coverage, with on-site response by a certified technician within two (2) hours of notification, and shall diligently pursue repairs until systems are restored to full functionality within specified time constraints. Emergency services shall be provided on an on-call basis, and the County reserves the right to determine what constitutes an emergency. All work shall be performed in a professional manner consistent with first-class workmanship standards and shall be subject to inspection and approval by the County. The selected contractor(s) will be expected to coordinate service schedules in advance, provide required notifications to County representatives and communication centers, furnish complete inspection and service documentation, and ensure that all applicable fire suppression systems remain code-compliant, fully operational, and capable of protecting County personnel, property, and the public.

2.2. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

Kevin Deol

Contract Services Officer I

9660 Ecology Ln

Sacramento, CA 95827

Email: deolk@saccounty.gov

Phone: (916) 876-6382

Department:

DGS: CAPSD - Procurement mailto:deolk@saccounty.gov tel:(916)876-6382

Department Head:

Brandalyn Tramel

Purchasing Agent

2.3. Timeline

Release Project Date March 12, 2026

Pre-Bid Meeting (Mandatory) March 24, 2026, 8:00am

3700 Branch Center Rd. Sacramento, CA 95827

Question Submission Deadline April 2, 2026, 12:00pm

Submission Deadline April 9, 2026, 12:00pm

Award Contract April 17, 2026

3. Bidder's Instructions

3.1. General Format

Respond to all requests for information and completion of forms contained in this Request for Bid. A qualifying response must address all items. Brochures and advertisements will not be considered a complete reply to requests for information and will not be accepted as such. Bidder is solely responsible for accuracy and completeness of bid response and for electronically separating and marking documents as confidential when submitting their response through SacCountyEbids. Responses considered incomplete may be rejected.

3.2. Alteration of Bid Text

The original text of this bid document, as well as any attachments, amendments or other official correspondence related to this bid document, may not be manually, electronically or otherwise altered by bidder or bidder’s agent(s). Any response containing altered, deleted, additional or otherwise non-original text will be disqualified.

3.3. Preparation of Response

A. All responses must be signed by an authorized officer or employee of the responder.

B. Responses must be submitted prior to the specified date and time, using the Sacramento

County’s Electronic Bidding website (SacCountyEbids). Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to

SacCountyEbids, it is bidder responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for guidance entering your online response.

C. Time of delivery must be stated as the number of calendar days following receipt of the order by the bidder to receipt of the goods or services by the County.

D. Time of delivery may be a consideration in the award.

E. Prices will be considered as net if no cash discount is offered. If a discrepancy between the unit price and the item total exists, the unit price prevails.

F. Shipping Terms: F.O.B. Destination, freight prepaid and added; Payment Terms: NET/30.

3.4. Confidential Information/Public Record

All responses become property of the County. All responses, including the accepted bid and any subsequent contract, become public records per the requirements of the California Government Code, Sections 6250 -6270, “California Public Records Act”. Proprietary material must be clearly marked as such. Pricing and service elements of the successful bid are not considered proprietary information.

The County will treat all information submitted in a bid as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training information contained within your bid, you must identify any such information, together with the legal basis of your claim in your bid, and present such information separately as part of your response.

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

4. Basis for Award

Award will be made to the bidder whose offer provides the greatest value, in our view, to the County from the standpoint of suitability to purpose, quality, service, previous experience, life cycle, cost, ability to deliver, or for other reasons deemed by Purchasing to be in the best interest of the County.

Public Bid Opening: As soon as possible after the date and time specified by the Request for Bid, pricing information will made public to all bidders. The responses will remain sealed during the bid evaluation period, and will be made available for public inspection upon notice of bid award.

This bid award will be determined by lowest responsive and responsible bidder. Bid responses will be considered valid for a period of 180 calendar days after bid closing date above.

Note: All specifications, terms and conditions of this request will apply to any resulting order.

5. Project Details

5.1. Important Instructions for Electronic Submittal

The County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

5.2. Scope of Work or Project Details

SCOPE OF WORK / SPECIFICATIONS

Dry-Side (Fire Alarm Systems)

Maintenance Services:

Contractor shall:

• Complete scheduled maintenance services for dry-side fire systems on an annual basis. In the event Contractor becomes aware that conformance with the scheduled timeline may not be possible, Contractor shall immediately advise County representative of the delay and consult with a revised time schedule.

• Perform scheduled maintenance services in accordance to manufacturer’s specifications and industry standards or any applicable National Fire Protection Association (NFPA) codes. Should a deviation from the manufacturer’s specifications and/or industry standards be appropriate, Contractor must consult with County representative prior to deviating.

• At no additional cost to the County, provide all materials and labor necessary to maintain, repair, or replace all system peripheral devices (including batteries). Contractor must be authorized by the manufacturer to purchase equipment, materials, parts, and supplies required to support County fire alarm systems.

Repair & Emergency Services

Contractor shall:

• Accomplish necessary repairs, including replacements, required to correct equipment malfunctions. If the problem is due to expired or malfunctioning batteries, the Contractor will replace them at no charge to the County in all panels, subpanels, and power supplies. As much as possible, all work shall be performed on-site. Repair work may be performed off-site at the

Contractor’s facilities subject to the County’s approval. Emergency work shall be done on an on-https://procurement.opengov.com/signup call basis. Only authorized County personnel, as determined by designated County representative, are authorized to call for emergency work.

• Provide emergency call coverage twenty-four (24) hours per day, seven (7) days per week, including on holidays (holidays defined as legal holidays recognized by County.)

o Contractor shall be on site within two (2) hours following notification of malfunction, unless otherwise agreed to by County representative.

o Contractor shall diagnose cause of malfunction and provide County with written estimate of both cost of and length of time necessary for repairs o Contractor shall work day, evening, and night hours as necessary to correct malfunction in specified time constraints.

o Contractor shall notify the County representative immediately following completion of work.

o A service report shall be provided immediately after emergency service. The report will detail the system status, and certify that the system is in working order. The report will include service performed and the materials used.

Additional Services:

• If a designated County representative requests Contractor to provide services in addition to those specified above, Contractor shall develop a work plan detailing the specific tasks to be completed and provide a detailed not-to-exceed budget for performing such tasks.

Contractor shall not perform any additional services until County has issued a written notice to proceed. Contractor is not authorized to perform or invoice County for any work not specifically authorized.

Special Provisions:

• Contractor will test all devices related to the dry-side fire alarm system during the same visit to each building to meet annual testing requirements.

o Testing of devices in Downtown and Bradshaw facilities shall only be scheduled between 5-11:00 pm, unless otherwise approved by a County representative.

o Testing of devices in Airport facilities testing shall only be scheduled between 12-5:00 am.

• While testing devices at Airport Facilities, Contractor shall provide a technician at the Airport

Communication Center for the purpose of operating the front-end computer interface and silencing alarms generated from device testing.

Panel Specifications:

Fire system panel inspection to include;

(All applicable mandated items as defined by NFPA Codes and appointed authorities)

• Control panel - all functions

• All annunciation panel - proper illumination

• Detection o Clean detectors (material included) o Check detector sensitivity o Test alarm modes (sequence) o Operate time delay mode (60 seconds max)

• Manual releases - pull stations

• Audible/visual alarm devices

• Releasing devices - electric actuator

• Pressure switch – County permission required

• Equipment shut down - County permission required

• HVAC fan shut down - County permission required

• Abort station operation

• Check battery back up

• Tighten all electrical connections in panel

• Sliding fire door operation

• Check emergency power off operation - County permission required

• Bell striker adjustment

• Check magnetic door holder

• Check damper operation

• Battery charger adjustment

• Check for room integrity

System Certification:

• Panel certification sticker

• Tag each cylinder

• Add tamper devices (seals)

Contractor shall provide written reports of all inspection results as recognized by State and Local Fire

Marshal and most major insurance companies.

All inspections include maintenance and testing procedures according to NFPA 12A, 10, and 72.

SCOPE OF WORK / SPECIFICATIONS

Wet-Side - Fire Sprinklers Systems

Maintenance Services:

Contractor shall provide:

• General repairs and maintenance at a fixed hourly rate

• At no additional cost to the County, provide all materials and labor necessary to maintain wet side fire suppression systems.

• Annual inspections as well as 5, 10, and 20 year certifications

• Annual and 5 year certifications on fire pumps

• Annual and semi-annual inspections on FM200 systems

• Provide a detailed written report for all completed testing within two weeks in an electronic or hard copy format. The form will clearly indicate what devices have been tested including description and location of device, pass or fail, and reason for failure. Contractor must be on site for all scheduled fire sprinkler system inspections and testing.

• At the County’s discretion, provide a written inventory of all the equipment (risers, actuators, pumps) that make up each independent fire sprinkler system for each facility.

Contractor shall inspect, test, and certify systems per current NFPA 25 regulations (as well as future

NFPA updates during the life of this agreement) and/or provide a written report listing discrepancies that need to be corrected prior to system certification.

Most work shall be scheduled between the hours of 7:00 am and 4:00 pm, Monday through Friday.

Emergencies may require attention outside of regular business hours.

Contractor will make every effort to minimize the impact of work on tenants and operate independently.

Contractor shall contact and coordinate with the appropriate County personnel prior to commencing any work. Contractor shall also provide the County with a minimum of at least ten (10) business days advance notice of scheduled maintenance.

During all testing and maintenance services, County personnel shall be made aware of any minor deficiencies while contractor is onsite to allow for correction to obtain a clean (passing) status.

Contractor will test all devices related to the wet-side sprinkler system during the same visit to each building. Certain facilities may only be tested outside of regular work hours.

Exclusions: Contractor is not responsible for testing and maintenance of electric or engine driven fire pumps. Contractor will not provide maintenance for automatic extinguishing systems, i.e. range hood extinguishers.

Five-year inspection for all facilities will include;

• Visually inspect entire building.

• Flush and flow of all stand pipes.

• Performance test fire pumps and provide test reports.

• Fully operate all sprinkler valves.

• Flow all inspector test valves on each floor.

• Back flush all fire department connections.

• Verify all corresponding alarms with front end computer and with County Central.

Mechanical equipment inspection will include;

• Weight cylinders (check liquid levels)

• Check tank pressure

• Check present piping against prints

• Check all nozzles and caps

• Record hydrostatic test dates (cylinders)

• Releasing devices (mechanical and pneumatic)

• Test and certify server room halon system

Repair & Emergency Services:

Contractor shall;

• Provide emergency call coverage twenty-four (24) hours per day, seven (7) days per week, including on holidays (holidays defined as legal holidays recognized by County.)

o Contractor shall be on site within two (2) hours following notification of malfunction, unless otherwise agreed to by County representative.

o Contractor shall diagnose cause of malfunction and provide County with written estimate of both cost of and length of time necessary for repairs o Contractor shall work day, evening, and night hours as necessary to correct malfunction in specified time constraints.

o Contractor shall notify the County representative immediately following completion of work.

o A service report shall be provided immediately after emergency service. The report will detail the system status, and certify that the system is in working order. The report will include service performed and the materials used.

Special Provisions:

All materials and workmanship shall be first class. All work shall be subject to inspection by County representative(s).

• Should the need to enter a confined space occur, Contractor shall provide for all required equipment in the hourly rate submitted. Contractor must notify County representative in advance of any additional charges.

• If required, keys or keycards must be obtained from the designated County personnel on site.

The Contractor’s authorized representative must sign for all issued keys. Upon completion of work, all keys and keycards must be returned to the managing supervisor. If any issued keys are not returned, the Contractor will be responsible for all costs associated with rekeying the affected areas, including labor and materials.

• Contractor shall take all necessary precautions to protect public and private property while carrying out work. Any damage caused by the Contractor’s personnel or equipment shall be repaired or replaced at no cost to the County and restored to its pre-damage condition. The

County may either deduct from payments due to the Contractor an amount sufficient to cover the cost of repairs or require the Contractor to complete the repairs at their own expense to the

County’s satisfaction.

5.3. Qualifications and Requirements

The following qualifications and requirements establish the minimum eligibility standards for bidders responding to this Request for Bid. Failure to meet these requirements may result in a bid being deemed non-responsive.

• Must be a legally established business entity (e.g., sole proprietorship, LLC, corporation)

• Must carry appropriate liability insurance and workers’ compensation coverage upon contract award

• Must agree to comply with all applicable County, State, and Federal regulations

• Must have a minimum of three (3) years in business providing fire suppression system maintenance.

• Must provide a minimum of three (3) references performing like services for public agencies.

• Contractor must be authorized by the manufacturer to purchase equipment, materials, parts, and supplies to support all County of Sacramento fire alarm systems.

• Must possess the following licenses o C-7 Low Voltage o C-10 Electrical o C-16 Fire Protection

5.4. Cooperative Participation Agreement

This RFP/B is part of a cooperative purchasing agreement through the Lead Participating Agency, County of Sacramento, for SCoPA (Sacramento County Procurement Alliance), a collaboration that allows the

County and other Governmental, Educational, and Non-Profit entities to benefit from collective purchasing power. As a result, any selected bid may be utilized by additional participating entities, providing expanded visibility and potential for additional opportunities. Respondent further acknowledges that Cooperative use is not guaranteed.

Optional National Compliance

This RFP/B is issued in accordance with the regulations and requirements of the State of California and is primarily intended for services within this state. However, respondents interested in providing services outside of California under this contract must demonstrate their ability to comply with the applicable local, state, and federal regulations of any additional states where services may be provided.

Compliance with equivalent regulations in other states will be required for those bidders seeking to expand their service offerings nationally

Eligibility Requirements - Optional Licensing and Compliance Across States

Proposers interested in being considered for business outside of California must possess or demonstrate the ability to obtain all necessary local, state, and federal certifications and permits required not only in

California but also in any other states where they propose to offer services.

6. Vendor Submissions

6.1. Bid Requirements*

Did you read through and confirm that you met all of the bid requirements?

☐ Yes

☐ No

*Response required

6.2. Qualifications*

Does your firm meet all of the qualifications stated in section 5.3?

☐ Yes

☐ No

*Response required

6.3. Upload your C-7, C-10, and C-10 licenses here.*

*Response required

6.4. Cooperative Participation Alliance Terms*

The Master Agreement(s) awarded under this Solicitation by County of Sacramento, will be made available to additional Participating Agencies ("PAs”) on a local, regional, or national level. PA's may include, but aren't limited to, entities such as local governments, educational institutions, special districts or non-profits, that have joined together to leverage their joint buying power. These entities will operate under the same terms and pricing as Lead Procurement Agency (LPA), County of Sacramento, including Administrative Fee and Sales Reporting provisions. PAs may include but aren’t limited to municipalities, counties, states, higher education institutions, public authorities, councils of government, regional governments, public health institutions, or other eligible public agencies, educational institutions and non-profit organizations.

The awarded vendor(s) are required to provide all services to Sacramento County. Ability to service PA's outside Sacramento County will not affect your ability to win this business. Please download, complete, and upload the Cooperative Procurement Alliance Terms and conditions document if your firm is interested in participating in a cooperative purchasing agreement.

• SCOPA_Cooperative_Procureme...

*Response required

6.5. Vendor References

Please provide a minimum of three (3) references below. Include the following information.

Reference 1

• Agency/ Company Name

• Year Completed https://government-project.s3.us-west-2.amazonaws.com/239835/64099620-a1a6-40c9-be94-a1ed43294c12_SCOPA_Cooperative_Procurement_Alliance_Terms.docx

• Name of Project Manager

• Email Address & Phone Number

• Brief Description of Scope

• Total Project Cost

Reference 2

• Agency/ Company Name

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Description of Scope

• Total Project Cost

Reference 3

• Agency/ Company Name

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Description of Scope

• Total Project Cost

6.6. Please confirm that your company will accept the County's contract terms and conditions.*

☐ Please confirm

*Response required

6.7. Bid Documents*

Please Upload any/all required or supplemental bid documents here.

*Response required

6.8. Confidential Company Information (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your response package. Click "File Upload" below to upload your confidential documents.

6.9. Contractor Certification of Compliance, part 1*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

CONTRACTOR hereby certifies that either:

☐ (a) the CONTRACTOR is a government or non-profit entity (exempt); or

☐ (b) the CONTRACTOR has no Principal Owners (25% or more) (exempt); or

☐ (c) each Principal Owner (25% or more), does not have any existing child support orders; or

☐ (d) CONTRACTOR’S Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

6.10. Contractor Certification of Compliance, part 2*

New CONTRACTOR shall certify that each of the following statements is true:

A. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

B. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

☐ Please confirm

*Response required

6.11. Solicitation Exceptions*

Please list all exceptions below referring to name of specific section and (where applicable) paragraph, subsection number, or other identifier. For each exception, please quote the statement(s) to which you are taking an exception, for reference during bid analysis. Exceptions considered excessive or affecting vital terms, conditions or specifications may reduce or eliminate your prospects for award.

Please include the following with every exception (if your company has no exceptions, type "N/A" in this field):

A. Page #

B. Section#/Title

C. Exception Description

*Response required

6.12. Non-Collusion Affidavit*

I state that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this proposal.

I state that:

A. The price(s) and amount of this proposal have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder, except as disclosed below in the exceptions field (accept with exceptions).

B. That neither the price(s) nor the amount of this proposal, and neither the approximate price(s) nor approximate amount of this proposal, have been disclosed to any other firm or person who is a bidder or potential bidder, and that they will not be disclosed before proposal opening.

C. No attempt has been made or will be made to induce any firm or person to refrain from submitting a proposal on this contract, or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal/bid or other form of complementary proposal.

D. The proposal by my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive proposal.

E. My firm, its affiliates, subsidiaries, officer, directors and employees are not currently under investigation by any governmental agency and have not in the last five years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

F. No current or previous employee of the County of Sacramento (employed by County of

Sacramento within the last calendar year) has been involved or is currently involved in any manner, directly or indirectly, with bidder’s response or considerations in responding to this request.

I understand and my firm understands and acknowledges that the above representations are material and important, and will be relied upon by the County of Sacramento in awarding the contract(s) for which this proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the County of Sacramento of the true facts relating to the submission of proposals/bids for this contract. Any violation of this certification shall render bidder’s response invalid. In such a case, bidder’s response will be immediately disqualified.

☐ Please confirm

*Response required

6.13. Risk Assessment Questionnaire*

Please download the below documents, complete, and upload.

• Risk_Assessment_Questionnai...

*Response required

6.14. Iran Contracting Act Disclosure Form*

(California Public Contract Code, sections 2202-2208)

When responding to a bid or proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:

A. certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section

2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or

B. demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of

$250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the https://government-project.s3.us-west-2.amazonaws.com/14103/f74e0609-bb41-4701-8368-91dce2bacbce_Risk_Assessment_Questionnaire.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4APWZPBGW%2F20260312%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260312T190002Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELL%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQD4PtlOgeqMzu4VDEXiQUnJVAD%2FWdwXAo8ih0aGNGNyhQIhAKaTc2BGpQ5R3%2FvZvnb89RF3BqBUe6F%2Fn22Ez9PmkEcnKowFCHsQAhoMODkyMzY0Njg3NjcyIgwhF70MBFvNI8alclQq6QQt7bSCHeHS2y1liam8DiYsrs1E7k2exM41m6rrEj4URV%2FzyTvqCGlscKRZd7v%2FYFFpUJiAv81HqZiONpLDnqUKacdeMCh0McjkYrgdFY0XgTSQkCHY1HAv0X%2BKgJm8g%2BVOGH7jimUct0vlFn43QY6sKhXqIDYrgdDxFu1lZgg%2BTjDEwkNwq51EjEgXyWGxH3qKWmP8ptHcYtvEFgQVhq6UK9FaLhATI2f13Z0bEg%2BxEo1M0mhBVkb0RqfkyzUTjbhnJrEz%2BTt5MSUKEaBTb6kNqr8jMtgoo3R7GNnQH8Od0OK8ffppk03TbxFuE59yn09k4SQEPUkcVf9NeN8wtHRE30PvmzEU0vGR1mz1OSxoRRD2ZsmThiSfguvZHxZWkYtzgjy8kbTbbBb9qMEiswbuzqC3pqWuVoV0JZbwKJ%2Fs3uB155sCf0mXKajwXEAnHs%2F%2FAmjkUY%2BnLSF6j%2FwgT%2BxCZr6gXY6OJBIgr341A%2FUMJGSpjkv0vCv%2FXvjUNg%2Bzm8S83nO8skE6BSnoS8ACKLaGF600K%2FMvG%2F7j3TehALCFwyvD7OLPYiVs5yNYM%2FPYHUYMTkiSyLn7TxfbcRAPAZDT1rhMEqrGk3YDAOPOwjZ7UMBgv7j7uzcUu9wNu04BiF2AvYy29i6jjZ%2FMsw8oKen7lrkLuRPFiTLeV4UpCb6dzw78AH0toPC5TWmDrr%2F6XMqse8dIzZqb4z2SzNHDEXhlC0IDnC9jQaTx%2BxKqH3EgmE3VMos%2FGLNfhv5R%2BI0Fqj70mHoNsZpVp%2BvSw6F0YJ4rVDLEaHrJNg7RtyYeqqSutAI5W854HFwFEzCFgMzNBjqYAXsjjH0KsBPnn6R%2FA4LhxAVK9h1IgGLNkTlLgdVKee47kmQywr0lk%2FjMD4RjFNKhBLgJ3mvy6pn%2B%2B6sERdvXEnvSINrffzb8waul0r6VOFbgqDNrkoBx0jOtsL2TylRLtiaJ0IcuM%2FBNED5Uto3qKLFcWoHaj%2F3WHC3nYeLcarJpORAFbPaJ9cM0w5zMYZALD4F1hyMyxxyZ&X-Amz-Signature=38619b2e107566fe189c3e8df434d6d10dd2752f02102d1a9ca4265632eb4c2f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Risk_Assessment_Questionnaire.pdf%22&x-id=GetObject credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please select

"EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.

☐ Certification

☐ Exemption

*Response required

7. Pricing Table

FIRE SUPPRESSION SYSTEM MAINTENANCE/ REPAIRS

Line Item Description Unit of Measure Unit Cost

Dry-Side Fire Alarm Systems

1 Panel Testing & Maintenance: Regular Work Hours

(7am-4pm) Price/ Hr

2 Panel Testing & Maintenance: Outside Regular Work

Hours (4pm-7am and weekends) Price/ Hr

3 Emergency rate Price/ Hr

4 Holiday rate Price/ Hr

Wet-Side Sprinkler Systems

5 Maintenance: Regular Work Hours (7am-4pm) Price/ Hr

6 Maintenance: Outside Regular Work Hours (4pm-7am and weekends) Price/ Hr

7 Emergency rate Price/ Hr

8 Holiday rate Price/ Hr

MATERIALS / SOFTWARE UPGRADES

Line Item Description Unit of Measure Percentage

9 Materials/Parts discount percentage off list price %

10 Materials/Parts percentage mark up on list price %

11 Software upgrade discount percentage off list price %

12 Software upgrade percentage mark up on list price %

8. Sacramento County Standard Terms and Conditions

A. BID/QUOTE/PROPOSAL TERMS AND CONDITIONS: All of the terms and conditions of the bid, quote, or proposal against which this agreement is applied, are hereby incorporated.

B. SALES TAX NOT INCLUDED: Unless otherwise definitely specified, the unit prices do not include

California sales and use tax or Sacramento County sales and use tax.

C. INVOICING & PAYMENT: Upon timely submission of itemized invoices by vendor/contractor, payment shall be made per the terms of this agreement and for the prices stipulated for supplies delivered and/or services rendered after inspection and acceptance. Deductions, if any, may be made from payment as provided by this agreement. Payment on partial deliveries may be made whenever amounts due so warrant or when requested by the vendor/contractor and approved by the County. In connection with any cash (payment) discount specified in this agreement, time will be computed from the date of complete delivery of the supplies, equipment or services as specified, or from date correct invoices are received by County, whichever is later. For the purpose of earning the discount, payment is deemed to be made on the date of mailing of the County warrant or check.

D. HOLD HARMLESS: The vendor/contractor shall hold the County of Sacramento, its officers, agents, servants and employees harmless from liability of any nature or kind because of use of any copyrighted, or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this order, and agrees to defend, at his own expense, any and all actions brought against the County of Sacramento or himself because of the unauthorized use of such articles.

E. DEFAULT BY VENDOR/CONTRACTOR: In case of default by vendor/contractor, the County of

Sacramento may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the vendor/contractor, the difference between the price named in the contract or purchase order and actual cost thereof to the County of Sacramento. Prices paid by the County shall be considered the prevailing market price at the time such purchase is made.

Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion of the Purchasing Agent.

F. RIGHT TO AUDIT: The County of Sacramento reserves the right to verify, by examination of vendor/contractor’s records, all invoiced amounts when firm prices are not set forth in the purchase agreement.

G. ASSIGNMENT: This contract or purchase order is not assignable by vendor/contractor either in whole or in part, without the prior written approval of the County.

H. SUCCESSORS: This agreement shall be binding upon to the benefit of the successors and assigns of the respective parties hereto.

I. F.E.T. EXEMPTION: County is exempt from Federal excise tax pursuant to Internal Revenue Code 26

U.S.C. §4221(a)(4).

J. CHARGES NOT INCLUDED ON FACE NOT ACCEPTABLE: No charge will be accepted for packing, boxing, or cartage, except as specified in the Notice of Award. Freight collect shipments will not be accepted.

Merchandise will not be accepted if payment is to be made at the time of delivery.

K. TITLE/RISK OF LOSS: Title, ownership, and risk of loss or damage of the Goods shall be in accordance with Delivery/FOB Terms on Page 1 of the contract. The Goods are delivered to, inspected and accepted by County, except when such loss or damage is due to the fault or negligence of County.

L. ALL UNDERSTANDINGS IN WRITING: It is mutually understood and agreed that no alteration or variation of price, quantity, supplies and/or services, and any terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that no oral understandings or agreements shall be binding.

M. FORCE MAJEURE: The parties will not be held liable for delays or failure in fulfillment of conditions of purchase order or contract resulting from events beyond the reasonable control of such parties. Such events include, but are not be limited to strikes, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear events, earthquakes, acts of terrorism, severe weather events and other disasters.

N.VENDOR/CONTRACTOR TERMS AND CONDITIONS: County’s standard terms and conditions shall govern any contract awarded. If, after award of contract, vendor/contractor provides additional terms or conditions, and there is a conflict between the terms and conditions of the parties, County’s terms and conditions shall govern.

O. INFORMATION TECHNOLOGY ASSURANCES: Vendor/contractor shall take all reasonable precautions to ensure that any hardware, software, and/or embedded chip devices used by vendor/contractor in the performance of services under this agreement, other than those owned or provided by County, shall be free from viruses. Nothing in this provision shall be construed to limit any rights or remedies otherwise available to County under this agreement.

P.COMPLIANCE WITH FAMILY SUPPORT ORDERS: Vendor/contractor hereby certifies that it's principal owner(s) is in substantial compliance with Sacramento County's DCSS Program, federal and state laws regarding lawfully served orders for child, family and spousal support, including wage reporting and assignment of wages. (Failure to comply with such orders and cure the default within 90 days of notice by the County shall be grounds for termination of the contract or purchase order.

Q. COMPLIANCE WITH ALL LAWS, LICENSES AND PERMITS: In the performance of their duties, Vendor/contractor shall comply with all applicable federal, state, and county statutes, ordinances, regulations, directives, and laws and this contract shall be deemed to be executed within the State of

California and construed with and governed by the laws of the State of California. Vendor/contractor shall possess and maintain all necessary licenses, permits, certificates and credentials required by the laws of the United States, the State of California, County of Sacramento and all other appropriate governmental agencies, including any certification and credentials required by County. Failure to comply with all laws, licenses and permits shall be deemed a breach of this Agreement and constitutes grounds for the termination of this Contract.

R. FOREIGN CURRENCY: In the event vendor invoices submitted to the County of Sacramento is received in foreign currency, vendor understands and agrees the County of Sacramento will pay in US Dollars via wire, ACH, or check payment method. The County of

Sacramento's payment of US Dollars will be calculated using the currency exchange rate on the invoice date, regardless of date paid, or received by vendor. The County of Sacramento calculates US

Dollars based on the exchange rate on such invoice date provided by the Oanda currency converter site: http://www1.oanda.com/lang/en/currency/converter/.

http://www1.oanda.com/lang/en/currency/converter/

9. Additional Terms and Conditions

9.1. Additional Terms and Conditions

Bidder Responsibility: You are expected to be thoroughly familiar with all specifications and requirements of this bid. Your failure or omission to examine any relevant form, article, site or document will not relieve you from any obligation regarding this bid. By submitting a response, you are presumed to concur with all terms, conditions and specifications of this bid unless you have specifically, by section number, raised objection.

Awards:

1. The County of Sacramento reserves the right to:

1. award responses received on the basis of individual items, or groups of items, or on the entire list of items;

2. reject any or all responses, or any part thereof;

3. waive any informality in the responses; and

4. accept the response that is in the best interest of the County. The Purchasing Agent's decision shall be final.

2. Preference for Sacramento County Products. In purchases by the County of Sacramento, price and quality being equal, preference must be given to Sacramento County products (Charter of the County of Sacramento, sec. 83); also, ". . . preference must be given to the lowest responsible local bidder offering to supply such items for purchase which are raised, grown, manufactured, fabricated, processed or assembled in Sacramento County . . ." (Sacramento

County Code, sec. 2.56.060).

3. Preference for California-made materials. Pursuant to Sections 4330-4333 of the Government

Code, the County, in awarding the purchase, must prefer supplies partially manufactured, grown or processed in California, price, fitness and quality being equal. In order to receive preference, responses must clearly specify the item(s) for which preference is claimed and the preference applicable.

Taxes:

1. Include any sales, use, or federal excise taxes in your response as separate line item(s).

2. If your company is outside California and collects sales tax, please state the amount as a separate item if the County is to remit the tax.

3. Items purchased for resale will show the County's resale permit number on the purchase order.

4. Exemption certificates will be furnished when federal excise tax is exempted.

Brand Names: Brand names and numbers, when used, are for reference to indicate the character or quality desired. Equal items will be considered, provided your offer clearly describes the article. Offers for equal items must state the brand and number, or level of quality. The determination of the

Purchasing Agent as to what items are equal is final and conclusive. When brand, number, or level of quality is not stated by bidder, the offer will be considered exactly as specified.

Samples: Samples of articles, when required, must be furnished free of cost. Samples may be retained for future comparison. Samples which are not destroyed by testing or which are not retained for future comparison will be returned upon request at your expense.

Termination:

1. County may terminate any resulting contract without cause upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. If notice of termination for cause is given by County to contractor and it is later determined that contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to this paragraph (A).

2. County may terminate any resulting contract for cause immediately upon giving written notice to contractor, should contractor materially fail to perform any of the covenants contained in resulting contract in the time and/or manner specified. In the event of such termination, County may proceed with the work in any manner deemed proper by County.