Fire Station 15 Roof Renovation Project

The City of Charlotte, North Carolina, Department of General Services is soliciting sealed bids for the Fire Station 15 Roof Renovation Project (Project Number 269-2026-201), a comprehensive roofing replacement initiative located at 3617 Frontenac Avenue. The project scope involves the complete removal of existing roof systems down to the deck across four designated roof areas and installation of new roof assemblies featuring tapered isocyanurate insulation, gypsum cover board, two-ply modified bitumen membranes, and walk pads at specified locations. Ancillary work includes cleaning and painting all gas lines and roof access ladders, raising existing gas lines a minimum of eight inches above the roof surface, and engaging a licensed mechanical contractor for related work. The roof system must carry a twenty-year non-prorated damage loss (NDL) manufacturer's warranty and a five-year contractor's workmanship warranty, with wind load calculations ranging from 21.6 to 72.8 PSF depending on roof area and zone. Bidders must be properly licensed under North Carolina state law and provide documentation from their insurance carrier demonstrating an Experience Modification Rating (EMR) of 0.9 or less averaged over the past three full years. The mandatory pre-bid meeting and site visit are scheduled for April 14, 2026, at the project location, with electronic bids due through the Charlotte Procurement Portal no later than 1:00 PM on April 28, 2026, with bid opening occurring the same day at 1:00 PM via Microsoft Teams. Contract completion is required within 60 calendar days from the Notice to Proceed, with liquidated damages assessed at $500 per calendar day for failure to meet the deadline.

The Charlotte Business Inclusion (CBI) Program applies to this procurement with established subcontracting goals of 0% for both Minority Business Enterprises (MBE) and Women Business Enterprises (WBE); however, bidders must complete CBI Form 3 tracking all subcontractor and supplier utilization commitments and maintain proposed participation levels throughout contract performance. A 5% bid security is required for bids equaling or exceeding $300,000, submitted as cash, certified check, or bid bond executed by a North Carolina-licensed corporate surety. Performance and payment bonds, each equal to 100% of the contract sum, are required within ten calendar days of award. All subcontractors and suppliers must be registered with the City of Charlotte's vendor database, and bidders must submit a Commercial Non-Discrimination Certification, a Roof Manufacturer's Acknowledgment, a Substitution Request Form for any product deviations (due seven calendar days prior to bid deadline), and an EMR Factor Letter. The project is subject to North Carolina prevailing wage requirements and E-Verify compliance. The engineering estimate for this project ranges from $250,000 to $499,999, with monthly payment based on certified applications and 5% retainage retained by the owner until 50% project completion, after which retainage suspension may occur if work progresses satisfactorily.