3-Advertisement- Fire Station 15.pdf

City of Charlotte 00 10 00 Department of General Services Advertisement for Bids

PROJECT NUMBER: 269-2026-201 Page 00 10 00 - 1

PROJECT NAME: FIRE STATION 15 ROOF RENOVATION PROJECT

00 10 00 - ADVERTISEMENT FOR BIDS

The City of Charlotte (hereinafter the “City”) will receive sealed bids for the following Project:

PROJECT NAME: Fire Station 15 Roof Renovation Project

PROJECT NUMBER: 269-2026-201

PRE-BID DATE: April 14, 2026

PRE-BID TIME: TIME, PM (LOCAL TIME)

PRE-BID LOCATION: 3617 Frontenac Avenue, Charlotte, North Carolina 28215

BID DUE DATE: April 28, 2026 BID DUE TIME: No later than 1:00 PM (LOCAL TIME)

BID SUBMITTAL LOCATION: Bids must be submitted electronically through the Procurement Portal

(https://charlottenc.bonfirehub.com)

BID OPENING DATE: April 28, 2026

BID OPENING TIME: 1:00 PM (LOCAL TIME)

BID OPENING LOCATION: Microsoft Team Meeting Only

Meeting Link:

https://teams.microsoft.com/meet/28897585829289?p=1pyQ6ZkUDpgT1z3Gop Meeting Number (access code): 288 975 858 292 89 Meeting Password: yW3mr7Ms

Call in (audio only): +1 872-256-4172,,30761069# United States, Chicago

PRE-BID MEETING AND SITE VISIT ATTENDANCE

Prospective Bidders, subcontractors, specialty contractors, and suppliers will have an opportunity to ask questions and familiarize themselves with the Project. A walk‐through of the project site will occur directly after the pre‐bid meeting to obtain a better understanding of the project scope of work. Any information exchanged during the meeting that impacts the project bid documents or the bid process is non‐binding unless subsequently issued in an addendum.

The pre-bid meeting and site visit are not mandatory, but attendance is strongly advised.

RIGHT TO REJECT

The City of Charlotte reserves the right to reject any and all bids and to waive any informalities or technicalities as it may deem to be in its best interest.

https://teams.microsoft.com/meet/28897585829289?p=1pyQ6ZkUDpgT1z3Gop tel:+18722564172,,30761069

PROJECT NUMBER: 269-2026-201 Page 00 10 00 - 2

DESCRIPTION OF WORK:

The existing roof areas in the scope of work will be removed to the deck. Install a new roof assembly with tapered insulation, cover board, a two-ply modified bitumen membrane, and walk pads where indicated. Contractor will clean and paint all gas lines and ladders. The system shall have a twenty-year NDL Manufacturer's Warranty and a contractor's workmanship warranty for five years.

PROJECT LOCATION: 3617 Frontenac Avenue, Charlotte, North Carolina 28215

EXPERIENCE MODIFICATION RATING (EMR)

An EMR of .9 or less averaged over the past three (3) full years, is required to be considered for award of this project.

A letter, on the Insurance Carrier’s letterhead, documenting the EMR Factor rating is required at the time of the Bid and must be included in the Bid Submission.

SUBSTITUTION DURING BID PHASE

The intent of these bid documents is to comport with North Carolina General Statute 133-3 in all instances.

Refer to AIA 701 3.3 SUBSTITUTIONS for additional information.

Substitution requests will be accepted only from general contractors who have purchased the bid documents. Submit e-mail requests as follows:

• The subject line must identify:

o The fact that it is a substitution request, o The name of the project, and o The specification section number for the product;

• All materials shall be in PDF format;

• Manufacturer’s model number, and other pertinent identification;

• Attest that the alternate material is in compliance with all specification requirements; and

• A line by line comparison of the substituted product compared with the specified products shall be included with the product information.

Equivalent submittals shall specify manufacturer’s model number, and other pertinent identification, and attest that the alternate material is in compliance with all specification requirements

All requests must be submitted no later than seven (7) full calendar days, as stated herein or as amended by addendum, prior to the day that bids are due. Request received after this deadline will not be addressed by the architect. Submit request to the following:

Doug Buchanan Wolf Trail Engineering 1001 Lancaster Avenue Monroe, North Carolina 28112 Main Phone: 704-282-0826 Email: Doug@Wolftrailengineering.com

BID DOCUMENTS:

mailto:Doug@Wolftrailengineering.com

PROJECT NUMBER: 269-2026-201 Page 00 10 00 - 3

Bidding documents, which includes a downloadable copy of one (1) Project Manual and one (1) full-size Drawing set, are available for free from the Procurement Portal at https://charlottenc.bonfirehub.com .

Bidders must be properly licensed under North Carolina state law to perform the work.

A 5% bid security is required with each bid that equals or exceeds $300,000. Bid security shall be submitted in accordance with article § 4.2 BID SECURITY of SECTION 00 20 00 – INSTRUCTIONS TO BIDDERS.

FOR THIS PROJECT, BIDS MUST BE SUBMITTED ELECTRONICALLY THROUGH THE PROCUREMENT PORTAL (HTTPS://CHARLOTTENC.BONFIREHUB.COM). All bid documents shall be submitted in accordance with article § 4.3 SUBMISSION OF BIDS of SECTION 00 20 00 – INSTRUCTIONS TO BIDDERS.

ENGINEERING ESTIMATE:

The estimated cost of this Project is $250,000-$499,999.

PROJECT INFORMATION REQUEST:

For information regarding this Invitation to Bid, contact as follows:

Jordan Politowicz, Contracts Administrator City of Charlotte Department of General Services – City Procurement 600 East Fourth Street Charlotte, NC 28202 Direct Phone: 980-420-4986 Email: Jordan.Politowicz@Charlottenc.gov

Please submit questions or inquiries in writing through the Vendor Discussions section of the Procurement Portal (https://charlottenc.bonfirehub.com) at least seven (7) calendar days before the Bid Due Date. Questions or inquiries past this deadline may not be addressed by the City prior to the Bid Due Date.

CHARLOTTE BUSINESS INCLUSION (CBI) PROGRAM:

This project is subject to the requirements of the City’s Charlotte Business INClusion (CBI) Program to promote diversity, inclusion, and local business opportunities in the City’s contracting and procurement process for Minority, Women, and Small Business Enterprises headquartered in the Charlotte Combined Statistical Area.

CBI Goal: The following Subcontracting Goals have been established for this project:

MBE = 0%

WBE = 0%

Questions relating to the CBI Program should be addressed in writing to:

Joshua Burrus, Compliance Specialist Email: Joshua.Burrus@charlottenc.gov https://charlottenc.bonfirehub.com/ mailto:Jordan.Politowicz@Charlottenc.gov https://charlottenc.bonfirehub.com/ mailto:Joshua.Burrus@charlottenc.gov