Fire Station 13 Roof Replacement Project

The City of Charlotte's Department of General Services is soliciting sealed bids for the Fire Station 13 Roof Replacement Project (Project Number 269-2026-200) located at 4337 Glenwood Drive, Charlotte, North Carolina 28208 in Mecklenburg County. The project involves the complete removal and replacement of existing roof systems consisting of four inches of lightweight concrete with tapered isocyanurate insulation, perlite, and 2-ply modified bitumen membranes, as well as metal deck systems with similar insulation and membrane components. The replacement work requires installation of new 2.6-inch base layer polyisocyanurate insulation with tapered insulation ranging from 1/8-inch to 1/4-inch per foot, silicon impregnated fiberglass reinforced cover board, 2-ply SBS-modified bitumen roofing membranes, pre-finished sheet metal flashing and trim accessories, and walk pads. All work must be completed within 60 calendar days of the Notice to Proceed, with liquidated damages assessed at $500 per calendar day for delays beyond the contract time. Required qualifications include proper licensing under North Carolina state law, an Experience Modification Rating (EMR) of 0.9 or less averaged over the past three full years, E-Verify compliance, and certification of compliance with prohibitions on contracts with companies that invest in Iran or boycott Israel. The mandatory pre-bid meeting and site visit is scheduled for April 7, 2026, with sealed bids due electronically through the Procurement Portal by 1:00 PM on April 21, 2026. Written questions and substitution requests must be submitted at least seven calendar days prior to the bid due date. The successful contractor shall provide a five-year warranty on workmanship and materials from the date of substantial completion, with the manufacturer providing a 20-year non-prorated warranty on the roofing membrane system.

The City's Charlotte Business Inclusion (CBI) Program applies to this procurement with established subcontracting goals of 0% for Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Small Business Enterprises (SBE) participation. A 5% bid security is required for bids equaling or exceeding $300,000, with performance and payment bonds required at 100% of the contract sum for awarded contracts of that amount or greater. Bidders must submit a Roof Manufacturer's Acknowledgment certifying the specified roof system's suitability and warranty eligibility, a Commercial Non-Discrimination Certification, and a CBI Form 3 documenting M/W/SBE utilization commitments. All bids must identify major subcontractors with their contract amounts and include unit pricing for fire-treated wood blocking and installation. The estimated project cost ranges from $250,000 to $499,999, with a $10,000 contingency allowance included in the base bid. No incumbent vendors or current contractors are identified in the solicitation materials, as this represents a new project for roof replacement at the specified fire station location.