3-FS 13 Roof Replacement- Bid Forms and Supplements.pdf

City of Charlotte 00 40 00 Department of General Services Bid Form and Supplements

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 1

PROJECT NAME: FIRE STATION 13 ROOF REPLACEMENT PROJECT

00 40 00 - BID FORM AND SUPPLEMENTS

Bidder shall download individual BID FORM AND SUPPLEMENTAL FORMS posted on the Procurement Portal at https://charlottenc.bonfirehub.com

BID FORM

COMMERCIAL NON-DISCRIMINATION CERTIFICATION

CBI FORM 3 - SUBCONTRACTOR/SUPPLIER UTILIZATION COMMITMENT

SUBSTITUTION REQUEST FORM (BID PHASE)

ROOF MANUAFACTURERS ACKNOWLEDGEMENT

EXPERIENCE MODIFICATION RATING (EMR) FACTOR LETTER

https://charlottenc.bonfirehub.com/

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 2

ALL BLANKS MUST BE COMPLETED

BIDDER NAME:

PROJECT NAME: Fire Station 13 Roof Replacement Project

PROJECT NUMBER: 269-2026-200

UNIT PRICES:

The following unit prices are to be included in the lump sum base bid below and are further defined in the specifications under DIVISION 01 SECTION 01 22 00 – UNIT PRICES.

ITEM #: DESCRIPTION UNIT UNIT PRICE

UP-1 Fire Treated Wood Blocking & Installation, 2X6 nominal. BD/FT $

ALLOWANCES: NONE

BID:

Base Bid includes Unit Prices and Allowances.

Do NOT Include any North Carolina Sales & Use Tax that qualifies as eligible reimbursement per Division 00 Section 00 70 00 of this Project Manual.

BASE BID: $

+ 10,000 CONTINGENCY:

TOTAL BASE BID: $

ALTERNATE: NONE

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 3

SUBCONTRACTORS:

List the major subcontractors to perform the work on this project indicated below and the contract amount of each.

Name of Firm Contract Amount

Mechanical: $

Plumbing: $

Electrical: $

General: $

ACKNOWLEDGEMENT OF ADDENDA:

The undersigned acknowledges receipt of the following addenda:

No. _______ Dated: ____________ No. _______ Dated: ____________

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 4

SUBMITTED BY:

The undersigned agrees to begin work promptly upon receipt of Notice to Proceed and to pursue the work with an adequate work force to complete the work within 60 calendar days from the Notice to Proceed. Liquidated Damages of $500 per calendar day are hereby agreed upon as assessment from the Contractor for failure to complete the work within the time period stated herein.

Type of Bidder: Sole Proprietor Partnership Corporation Limited Liability Company (check 1 box) Joint Venture

(if joint venture, complete this “Execution of Bid” sheet for each joint venture company and identify the “Name of Joint Venture” on each sheet)

NAME OF JOINT VENTURE: _________________________________________________________

Company Name:

Mailing Address:

City/State/Zip:

Telephone: Email:

Printed Name: Title:

Signature: North Carolina License Number:

Subscribed and sworn to before me this day of 20___

Signature of Notary Public of County

State of

My Commission Expires:

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 5

COMMERCIAL NON-DISCRIMINATION CERTIFICATION

PROJECT NAME: Fire Station 13 Roof Replacement Project

PROJECT NUMBER: 269-2026-200

The undersigned Bidder hereby certifies and agrees that the following information is correct:

1. In preparing its Bid, the Bidder has considered all bids submitted from qualified, potential subcontractors and suppliers, and has not engaged in or condoned discrimination, as defined in Section 2 below.

2. For purposes of this form, discrimination means discrimination in the solicitation, selection, or treatment of any subcontractor, vendor, supplier or commercial customer on the basis of a person's race, color, gender, religion, national origin, ethnicity, age, familial status, sex (including sexual orientation, gender identity and gender expression), veteran status, pregnancy, natural hairstyle or disability, or any otherwise unlawful form of discrimination. Without limiting the foregoing, discrimination also includes retaliating against any person or other entity for reporting any incident of discrimination.

3. Without limiting any other remedies that the City may have for a false certification, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the City to reject the bid submitted with this certification and terminate any contract awarded based on such bid. It shall also constitute a violation of the City’s Commercial Non-Discrimination Ordinance and shall subject the Bidder to any remedies allowed thereunder, including possible disqualification from participating in City contracts or bid process for up to two years.

4. As a condition of contracting with the City, the Bidder agrees to promptly provide to the City all information and documentation that may be requested by the City from time to time regarding the solicitation and selection of subcontractors in connection with this solicitation process. Failure to maintain or failure to provide such information shall constitute grounds for the City to reject the bid submitted by the Bidder and terminate any contract awarded on such bid. It shall also constitute a violation of the City’s Commercial Non-Discrimination Ordinance and shall subject the Bidder to any remedies allowed thereunder.

5. As part of its bid, the Bidder shall provide to the City a list of all instances within the past ten years where a complaint was filed or pending against the Bidder in a legal or administrative proceeding alleging that the Bidder discriminated against its subcontractors, vendors or suppliers, and a description of the status or resolution of that complaint, including any remedial action taken.

6. As a condition of submitting a bid to the City, the Bidder agrees to comply with the City’s Commercial Non- Discrimination Policy as described in Section 2, Article V of the Charlotte City Code, and consents to be bound by the award of any arbitration conducted thereunder.

Signature of Authorized Representative (or Designee)

(Print Name)

(Title)

Date

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 6

(Page 1 of 2)

CBI FORM 3 - SUBCONTRACTOR / SUPPLIER UTILIZATION COMMITMENT

This form MUST be submitted at the time of Bid Opening. Copy this CBI Form 3 as needed.

Failure to properly complete and submit Form 3 with the Bid constitutes grounds for rejection of the Bid.

Per Section 3.5 of the CBI Administrative Procedures Manual, the Subcontractor/Supplier Utilization Commitment (CBI Form 3), captures information regarding the MWSBEs and other subcontractors and suppliers that the Bidder intends to use on the Contract FOR ALL TIERS.

For Construction Contracts under $500,000, M/W/SBEs must satisfy the requirements of Section 2 of the CBI Administrative Procedures Manual in order to count the work they intend to perform on the contract with its own current workforces towards the established Subcontracting Goal, and must list themselves below along with their projected utilization amount.

Bidder Name:

Project Name: Fire Station 13 Roof Replacement Project

Established MWBE Goal: Established MBE Goal:

Established MSBE Goal: Established WBE Goal:

Established SBE Goal:

List below all M/W/SBEs (Non-Hauling Services) that you intend to use on this Contract. NOTE: You will only receive credit for M/W/SBEs that are currently certified with the City as of the Bid Opening Date.

M/W/SBE Vendor Name (Non-Hauling Services) Description of work / materials NIGP Code Total Projected Utilization ($)

For all hauling services on this Contract, list below all SBEs and MBEs that you intend to provide such work and the Total Projected Utilization ($).

M/W/SBE Vendor Name (Hauling Services) Description of work / materials NIGP Code Total Projected Utilization ($)

Total Subcontractor / Supplier Utilization (including SBEs, MBEs, WBEs, and Non-MWSBEs) $

Total MBE Utilization $

Total WBE Utilization $

Total SBE Utilization $

Total MWBE/MSBE Utilization (if goal listed above is combined) $

Total Bid Amount (including Contingency) $

Percent MBE Utilization* (Total MBE Utilization divided by Total Bid Amount) %

Percent WBE Utilization* (Total WBE Utilization divided by Total Bid Amount) %

Percent SBE Utilization* (Total SBE Utilization divided by Total Bid Amount) %

Percent MWBE/MSBE Utilization* (Total MWBE or MSBE Utilization divided by Total Bid Amount) %

* The M/W/SBE Utilization percentage stated MUST be rounded to (2) decimal places.

Version 06-2023

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 7

(Page 2 of 2)

CBI FORM 3 - SUBCONTRACTOR / SUPPLIER UTILIZATION COMMITMENT

List below all non-M/W/SBEs (subcontractors and suppliers) that you intend to use on this Contract

Vendor Name Description of work / materials NIGP Commodity Code

Projected Utilization (if known) ($)

Letters of Intent submitted upon notice from the City Per Section 3.5 of the CBI Administrative Procedures Manual, within three (3) Business Days after receiving a request from the City (or within such longer time as may be communicated by the City in writing), Bidders must submit a separate Letter of Intent (CBI Form 4) for each M/W/SBE listed on CBI Form 3. Each Letter of Intent must be executed by both the M/W/SBE and the Bidder. The City shall not count proposed M/W/SBE utilization for which it has not received a Letter of Intent by this deadline. In addition, a Hauler’s fees or commissions charged by an MWSBE hauler for providing a Commercially Useful Function shall count towards meeting the applicable Contract Goals. The costs of a hauler’s materials or supplies shall not count as part of the fees or commissions. The Bidder is still obligated to pay the M/W/SBE the full amount listed on the Contract with the M/W/SBE regardless of what percentage is actually counted towards the M/W/SBE Goal.

Adding subcontractors or suppliers after submitting this form Nothing in this certification shall be deemed to preclude you from entering into subcontracting arrangements after submission of this form. However, per the CBI Administrative Procedures Manual, you must comply with the following:

• You must maintain the level of M/W/SBE participation proposed on this CBI Form 3 (and CBI Form 3A, if applicable) throughout the duration of the Contract, except as specifically allowed in Section 5

• If you need to terminate or replace a M/W/SBE, you must comply with Section 5.3

• If the scope of work on the Contract increases, or if you elect to subcontract any portion of work not identified on this form as being subcontracted, then you must comply with Section 5.4

• A Letter of Intent (CBI Form 4) must also be submitted for each M/W/SBE you add subsequent to contract award.

All Subcontractors and Suppliers must be registered with the City of Charlotte.

Pursuant to the City’s Vendor Registration Policy, each subcontractor or supplier (non-MBE/SBE, WBEs, SBEs and MBEs) that you use on this contract must be registered in the City’s vendor database.

Signature Your signature below indicates that the undersigned firm certifies and agrees that:

(a) It has complied with all provisions of the CBI Policy and Administrative Procedures Manual; and, (b)Failure to properly document such compliance in the manner and within the time periods established by the CBI Policy and Administrative Procedures Manual shall constitute grounds for rejection of your bid.

Signature of Authorized Official

Printed Name Title Submittal Date

Version 06-2023

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 8

SUBSTITUTION REQUEST FORM (BID PHASE)

PROJECT NAME:

PROJECT NUMBER:

CONTRACT NUMBER:

DATE: BID OPENING DATE:

PRODUCT AND / OR FABRICATION METHOD:

SPECIFICATION SECTION:

RELATED DRAWINGS:

CRITERIA OR SPECIFIED PRODUCT INCLUDED

Product Data

Fabrication Drawings

Samples Where Applicable

List of changes or Modifications Needed to Work as Noted in Spec

CRITERIA OR SPECIFIED PRODUCT INCLUDED

Product Data

Fabrication Drawings

Samples Where Applicable

List of changes or Modifications Needed to Work as Noted in Spec

The substitution proposed is equal-to or better in every respect to that required by the Contract Documents, and it will perform equal or superior to product specified in the application indicated. The Contractor waives right to additional payment or time, that may subsequently become necessary because of the failure of the substitution to perform adequately.

Signature of Authorized Representative (or Designee)

(Print Name)

(Title)

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 9

ROOF MANUFACTURERS ACKNOWLEDGMENT

PART 1 GENERAL

1.1 FROM:

A. Roofing Contractor: _____________________________________________________

B. Address: ______________________________________________________________

C. Phone: ________________________ Email: _________________________________

1.2 FOR:

A. Owner: City of Charlotte

B. Project: Fire Station 13 Roof Replacement Project

C. Wolf Trail Engineering No.: P-1817

D. Address: 4337 Glenwood Drive, Charlotte, North Carolina 28208

1.1 ACKNOWLEDGMENT

This is to advise the Owner that having thoroughly reviewed the Specifications and Drawings contained within the Project Manual, the above-titled project, we acknowledge that the roof system(s) and flashing system(s) specified are suitable for the issuance of the specified Manufacturer's warranty on this project and have been tested and approved for the wind uplift pressures and specified external fire resistance rating outlined in the project specifications. Having reviewed the project requirements in detail, the Manufacturer will provide a written response of exceptions or exclusions to the Engineer through the contractor as otherwise outlined in the Advertisement or Invitation for Bids, if conflicts exist between the Manufacturer's warranty requirements and the above listed documents. Exceptions not submitted accordingly are subject to rejection. The manufacturer also certifies that the installer is approved, authorized, or licensed by the manufacturer to install the specified roof system and is eligible to provide the specified manufacturer's warranty. The manufacturer will comply with the specified requirements for on-site technical support.

1.2 EXECUTED BY:

Manufacturer's Company Name: ____________________________________________

Designated Reviewer Name and Title: ________________________________________

Signature: ____________________________________ Date: ____________________

END OF SECTION

PROJECT NUMBER: 269-2026-200 Page 00 40 00 - 10

EXPERIENCE MODIFICATION RATING (EMR) FACTOR LETTER

An EMR of .9 or less averaged over the past three (3) full years, is required to be considered for award of this project.

A letter, on the Insurance Carrier’s letterhead, documenting the EMR Factor rating is required at the time of the Bid and must be included in the Bid Submission. The information is to be outlined as follows:

EMR Rating for Year 2024-2025 _____%

EMR Rating for Year 2023-2024 _____%

EMR Rating for Year 2022-2023 _____%