Fire Sprinkler System Services

The University of Texas Health Science Center at San Antonio (UT Health San Antonio) is soliciting sealed proposals for Fire Sprinkler System Services through Request for Proposal No. 745-26-P39. The procurement spans Bexar County and Savannah CDP in Texas and seeks a qualified contractor to provide comprehensive fire sprinkler system services including all supervision, labor, materials, equipment, and tooling necessary for installation, maintenance, testing, and repair of wet, dry, and clean agent fire suppression systems on an as-needed basis. Qualified proposers must possess National Fire Protection Association (NFPA) or National Institute for Certification in Engineering Technologies (NICET) certification and demonstrate a minimum of five years' experience in installation, testing, and maintenance of fire suppression systems. The anticipated contract term is two years from full execution, with options for two additional one-year renewal periods. Key evaluation criteria include cost (50% weight), proposer experience with higher education and healthcare institutions (10%), ability to provide timely maintenance and repairs within 24 hours (10%), qualifications across all three suppression system types (10%), compliance with State Fire Marshal Office and NFPA standards (10%), and exceptions to contract terms (10%). The question deadline is 5:00 p.m. CST on Friday, May 8, 2026, with proposals and HUB Subcontracting Plans due by 3:00 p.m. CST on Friday, May 22, 2026, submitted via the Bonfire online submission system; no pre-proposal conference, site visit, or public opening is scheduled.

The procurement includes mandatory Historically Underutilized Business (HUB) subcontracting plan requirements with good faith effort obligations for Texas-certified HUB firms, and contractors must submit monthly Progress Assessment Reports documenting all payments to HUB and non-HUB subcontractors. Proposers must provide hourly rates for supervisors and skilled technicians, after-hours work factors, and markup rates for proprietary and non-proprietary equipment and materials, with payment governed by the Texas Prompt Payment Act at net 30 days; the University is exempt from Texas Sales and Use Tax. Contractors must maintain appropriate insurance coverage including Professional Liability Insurance ($1,000,000 to $5,000,000 depending on project cost), Commercial General Liability ($1,000,000/$2,000,000), and Worker's Compensation at statutory limits, with performance and payment bonds required upon request. Additional compliance requirements include submission of Form 1295 (Certificate of Interested Parties) for contracts exceeding $1 million, adherence to HIPAA and FERPA regulations for protected health information and student records, compliance with Texas ethics laws and public information requirements, and certifications regarding Israel boycotts, foreign adversaries, and firearm discrimination. No specific funding cap is identified in the RFP as compensation will be based on individual work orders; however, the sample agreement indicates an overall maximum contract value of $5,000,000 without prior Board of Regents authorization, and other University of Texas System institutions may elect to use any resulting contract under Texas group purchasing authority provisions.