Fire Sprinkler System Inspection and Maintenance

The City of Sebastian, Florida is requesting bids for ongoing maintenance, inspection, testing, certification, and repairs of fire sprinkler systems, backflow preventors, and pumps across nine city-owned facilities under ITB 26-20-ITB, with bids due July 30, 2026, and a mandatory site visit on July 16, 2026 at 8:30 AM at City Hall Rotunda.

Bidders must hold a Florida Certified Alarm System Contractor I or II license and demonstrate three years of business operations under the same FEIN and three years of fire sprinkler maintenance experience, preferably with government entities in Florida. Work encompasses comprehensive inspections of sprinkler heads, fire pumps, water storage tanks, control valves, backflow preventers, and standpipe systems in accordance with NFPA 13, NFPA 14, NFPA 20, NFPA 25, the Florida Fire Prevention Code, and Florida Administrative Code standards. The contractor must respond to non-emergency calls within forty-eight hours and emergency calls within four hours, maintain one-year warranties on all repairs, and provide quarterly and annual inspections. Written inspection reports are due within ten business days of completion.

The initial contract term is two years with potential renewal for two additional one-year terms if mutually agreed upon in writing at least sixty days prior to expiration. No guaranteed volume of work is specified. Work is billed at regular rates for Monday–Friday, 7:00 AM–5:00 PM and overtime rates for after-hours and weekend service; travel time is non-billable. Routine inspections require seventy-two-hour advance scheduling. Required insurance includes Commercial General Liability at $1,000,000 per occurrence / $2,000,000 aggregate, Business Automobile at $1,000,000 combined single limit, Workers' Compensation at statutory levels, and optional Umbrella/Excess coverage at $1,000,000. Liquidated damages are set at $100 per calendar day for contractor default. Questions are due July 21, 2026 at 2:00 PM. Award recommendation is anticipated for September 2026. The site visit is limited to two attendees per contractor. All required forms, including the Bid Price Form, must be submitted electronically via the City's Euna Procurement Portal by the July 30 deadline; failure to submit the Bid Price Form results in a non-responsive determination.