INVITATION TO BID

26-20-ITB

FIRE SPRINKLER SYSTEM INSPECTION AND MAINTENANCE

Contact Person

Jessica Graham, CPPB, FCCM Procurement Manager Phone: (772) 388-8231

Email: procurement@cityofsebastian.org

*Dates in this schedule occurring after the release date may be amended by the City.

The City reserves the right to delay or modify dates and will notify Bidders of all changes.

PROPOSED SCHEDULE

EVENT DATE TIME

RELEASE DATE: Thursday, July 2, 2026 -

SITE VISIT Thursday, July 16, 2026 8:30 AM Local Time

QUESTION DEADLINE Tuesday, July 21, 2026 2:00 PM Local Time

BID DUE DATE Thursday, July 30, 2026 2:00 PM Local Time

RECOMMENDATION OF AWARD September 2026 6:00 PM Local Time

BID SUBMITTAL:

All bids must be submitted electronically via Sebastian’s Euna Procurement Portal (Sebastian's Euna Portal).

mailto:procurement@cityofsebastian.org https://cityofsebastian.bonfirehub.com/portal/?tab=openOpportunities

Rev 3/2026 Page 2 of 19

TABLE OF CONTENTS

Table of Contents 2

Section 1 – Instructions to Bidders 3

Section 2 – Scope of Work 5

Section 3 – Special Conditions 12

Section 4 – Insurance and Liquidated Damages 16

Section 5 – Required Forms List 19

Exhibits

• Exhibit A – Required Forms

• Exhibit B - General Terms and Conditions

• Exhibit C - Services Agreement

Rev 3/2026 Page 3 of 19

SECTION 1 – INSTRUCTIONS TO BIDDERS

1.1 PURPOSE

1.1.1 The City of Sebastian seeks a qualified Contractor to provide ongoing maintenance, inspection, and repairs of all fire sprinklers, backflow preventors, and pumps in various city-owned facilities.

1.2 SOLICITATION POSTING

1.2.1 This Invitation to Bid and related documents are available for download through the City of Sebastian’s Euna Procurement Portal.

A. Sebastian's Euna Procurement Portal

1.2.2 It is the sole responsibility of interested parties to monitor the City of Sebastian’s Euna Procurement for solicitation opportunities and updates.

1.3 SITE VISIT

1.3.1 A site visit will be held on Thursday, July 16, 2026, at 8:30 AM local time.

We will meet in the City Hall Rotunda located at 1225 Main Street, Sebastian, FL 32958.

1.3.2 Due to limited space, all interested contractors are limited to two (2) attendees at the site visits.

1.3.3 NO additional site visits will be offered. This will be the only opportunity to view the sprinkler systems for each building.

1.4 QUESTION DEADLINE

1.4.1 The deadline to submit questions will be Tuesday, July 21, 2026, at 2:00

PM local time.

a) Any questions regarding this solicitation must be submitted through the City of Sebastian’s Euna Procurement Portal.

1.4.2 The Bidder is responsible for checking for addenda associated with this solicitation.

1.5 ELECTRONIC BID SUBMITTAL

1.5.1 All Bids must be submitted electronically via Sebastian’s Euna Procurement Portal (Sebastian's Euna Portal).

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1.5.2 All bids submitted to the city become public records unless exempt under Florida or other law.

1.5.3 PROPRIETARY INFORMATION: In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all bid proposers should be aware that all proposals and the responses thereto are public records and subject to public inspection. If a proposer believes that any information contained in a proposal is confidential or proprietary and exempt from public disclosure, the proposer shall identify specifically any such information contained in their proposal and cite specifically the applicable exempting law.

1.5.4 PROPERTY OF THE CITY: All proposals received from proposers in response to this bid proposal will become the property of the City of Sebastian and will not be returned to the proposers. In the event of contract award, all documentation produced as part of the contract will become the exclusive property of the City.

1.5.5 LATE BIDS WILL NOT BE OPENED OR ANNOUNCED.

1.5.6 At its sole discretion, the City may reject any and all bids or accept any bid or portion thereof deemed to be whatever is in its best interest and to waive any non-substantial irregularities.

1.6 BID OPENING

1.6.1 Bids will be opened on Thursday, July 30, 2026, at 2:30 pm local time.

1.6.2 The Bid Opening will be held virtually.

1.6.3 Only the NAME of the company that submitted a response to this Invitation to Bid will be read aloud.

1.6.4 Meeting Information:

https://v.ringcentral.com/join/136259113?pw=96e7b3457df176e15b92423 dbabea4df

Meeting ID: 136259113 Password: JhzXZgfvah

Or dial:

+1 (650) 419-1505 United States (San Mateo, CA) Access Code / Meeting ID: 136259113 Dial-in password: 5499943824 https://v.ringcentral.com/join/136259113?pw=96e7b3457df176e15b92423dbabea4df%20%20%20 https://v.ringcentral.com/join/136259113?pw=96e7b3457df176e15b92423dbabea4df%20%20%20

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SECTION 2 – SCOPE OF WORK

2.1 INTRODUCTION

2.1.1 The Awarded Provider will be responsible for inspection, testing, certification, reporting, and repairs to ensure all fire sprinkler systems, backflow preventers, and pumps within the City meet all applicable standards.

A. Components to be inspected and tested shall include, but not be limited to, all sprinkler heads, escutcheons, fire pumps, water storage tanks, control valves (all types), pressure reducing valves, backflow preventers, all pipes, post indicating valve (P.I.V.), fire hose stations, hanging brackets, valve supervisory switches, relays, gauges, fire department connections, flow alarm and tamper devices, drains, spare sprinkler heads and cabinets, hydraulic name plates, required signage, flow switches and other fire alarm connections, and all related equipment and accessories.

2.1.2 The Awarded Provider will visit all locations to perform inspection, testing, certification, maintenance, and repairs of all fire sprinkler systems in accordance with, but not limited to, the latest editions of all applicable regulations and codes listed herein, as amended:

A. NFPA 13, Standard for the Installation of Sprinkler Systems

B. NFPA 14, Standard for the Installation of Standpipe and Hose Systems

C. NFPA 20, Standard for the Installation of Stationary Pumps for Fire Protection

D. NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

E. The Florida Fire Prevention Code

F. Florida Administrative Code, Division 69A

G. All applicable laws, ordinances, and/or regulations of any applicable federal, state, city, and city jurisdictions.

2.1.3 Service Agreement

A. The successful bidder shall execute the City of Sebastian Services Agreement (Exhibit C).

B. If the bidder objects to any of the terms of the Services Agreement, they must identify each objection and the basis of such objection during the question and answer period. Failure to object to contract

Rev 3/2026 Page 6 of 19 terms during the question and answer period shall constitute a waiver of the Bidder’s right to negotiate such terms.

2.1.4 Duration of Agreement

A. The initial term of the Agreement is for a term of two (2) years. The Agreement may be renewed by the parties for two (2) additional terms of one (1) year if agreed to in writing at least sixty days prior to the end of the initial term.

B. No amount of work is guaranteed upon the execution of an Agreement/Contract.

2.1.5 Locations

Location Address Fire

Sprinkler Fire

Backflow

City Hall Building 1225 Main St.

Sebastian, FL 32958 Yes Yes

Police Department Building

1201 Main St.

Sebastian, FL 32958

Yes Yes

Public Works Compound

505 Airport Drive W.

Sebastian, FL 32958

Yes Yes

Airport Hangar A 210 Airport Drive E

Sebastian, FL 32958 Yes Yes

Airport Hangar B 212 Airport Drive E

Sebastian, FL 32958 Yes Yes

Airport Hangar C 214 Airport Drive E

Sebastian, FL 32958 Yes Yes

Airport Hangar D 402 Airport Drive E, Sebastian, FL 32958

Yes Yes

Working Waterfront 1532 Indian River Dr Sebastian, FL 32958

Sprinkler Inspection (Dry Standpipe System)

North County Law Enforcement Dock

516 Indian River Dr.

Sebastian, FL 32958

Sprinkler Inspection (Dry Standpipe System)

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2.2 CONTRACTOR MINIMUM QUALIFICATIONS

2.2.1 All requirements in section 2.2 are based on the solicitation's due date. All bidders shall meet the requirements of Section 2.3 by the bid due date.

2.2.2 Must be registered with the State of Florida, Division of Corporations, to do business in Florida.

2.2.3 Bidder must have been in business under the same FEIN number for the past three (3) years. Evidence should be submitted with the bid submittal

2.2.4 Bidder must possess three (3) years of experience providing fire sprinkler system maintenance, testing, inspections, and repairs, preferably with a government entity in Florida.

A. Project References. Bidder shall provide documented evidence of capability to perform the scope of work. Project details and contact information shall be included on Form 8 - Reference List. The City reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the City that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated herein.

2.2.5 The Contractor shall have one of the following applicable certifications and licenses to perform the services described herein:

A. Valid State of Florida Certified Alarm System Contractor I; or

B. Valid State of Florida Certified Alarm System Contractor II

2.2.6 The successful Bidder shall maintain the appropriate licenses and certificates throughout the term of the contract.

2.2.7 If the bidder’s business is located in Sebastian, FL, or Indian River County, they must provide a copy of their business tax receipt.

2.2.8 Bidders that do not meet the minimum requirements listed herein as determined by the City, at its sole discretion, will be deemed non-responsive and not considered for award. All decisions made by the City are final.

2.2.9 No contract will be awarded to any bidder who, as determined by the CITY, has an unsatisfactory performance record, or is in arrears to the CITY on a debt or contract, is a defaulter on surety to the CITY, or whose bidder’s taxes or assessments are delinquent.

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2.3 AVAILABILITY

1.6.5 The Awarded Provider will respond to all non-emergency calls with an on-site service technician within forty-eight (48) hours from notification by the City.

1.6.6 The Awarded Provider will respond to all emergency service calls with an on-site service technician within four (4) hours from notification by the City.

1.6.7 The Awarded Provider’s assigned representative to the City will be available to meet on-site during normal business hours within seventy-two

(72) hours from notification by the City to discuss problem areas, as deemed necessary by the City

2.4 LABOR/HOURS OF WORK

1.6.8 The work hours shall be for onsite hours at the job location. No additional payment will be made for travel time to the work sites.

1.6.9 The Contractor shall provide professional, certified, knowledgeable, thorough, and courteous employees for city Projects.

1.6.10 The Contractor and Contractor’s personnel shall wear a uniform identifying the Contractor's name and logo while on City premises.

1.6.11 Prior to commencing a project, the Contractor shall receive a purchase order. No work shall be authorized against this term Contract except as authorized by the issuance of a purchase order.

1.6.12 Regular Business Hours: Work performed during the hours listed below will be billed as “Regular Business” work. The Awarded Provider will perform all work during these hours unless authorized in advance, and in writing, by the City’s representative or designee.

A. Monday – Friday: 7:00 AM to 5:00 PM

1.6.13 After Hours: Work performed during the hours listed below will be billed as “Over-Time” work. Work cannot be performed during these time frames unless authorized in advance by the City’s representative or designee.

A. Monday - Friday: 5:01 PM to 6:59 AM

B. Saturday & Sunday: Anytime

1.6.14 Note: The City reserves the right to negotiate the hourly charge for work that begins during “Regular Business” but is completed within two hours after the start of “Over-Time”.

Rev 3/2026 Page 9 of 19

2.5 ROUTINE INSPECTION, TESTING AND MAINTENANCE OF SPRINKLER

SYSTEMS, FIRE PUMPS AND BACKFLOW PREVENTORS

1.6.15 The Contractor shall schedule all routine inspections and testing at least 72 hours in advance with the Contract Coordinator.

1.6.16 Contractor shall, at a minimum, perform the required quarterly and annual inspection and testing for all systems to ensure all fire sprinkler systems are operating properly and meet all current applicable NFPA requirements.

1.6.17 Contractor shall perform all work in accordance with the most current National Fire Protection Association standard 25 (NFPA 25).

1.6.18 Contractor shall submit a written inspection report to the Contract

Coordinator within 10 business days of performing the inspections at each facility.

1.6.19 Contractor shall ensure that fire sprinkler systems are operational twenty-four (24) hours a day, seven (7) days a week.

1.6.20 After initial inspections are complete and existing issues have been addressed, it shall be Contractor’s responsibility to ensure that no facility is left without the approved and up-to-date fire sprinkler systems.

2.6 REPAIRS

1.6.21 If the Contractor determines upon inspection of the fire sprinkler system and/or fire pumps that repairs are required before equipment may be certified, the Contractor must provide the City with a detailed written report of required repairs within 48 hours. The report submitted shall minimally include the following information:

A. Name of location being inspected

B. Date of Original Inspection

C. Detailed specifications of needed repairs to the system, pump, or backflow preventor

D. Estimated cost to make needed repairs based upon rates and discounts listed on the bid summary page.

2.7 EQUIPMENT WARRANTIES

1.6.22 Contractor shall warrant parts and labor on all repairs for a minimum of one

(1) year. If repairs are necessary, Contractor shall inform the Project Manager or approved designee if the repairs are eligible for claim against the manufacturer or vendor’s warranty.

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1.6.23 Any repairs eligible for the manufacturer’s warranty shall be performed at no cost to the City. If the Contractor is not able to perform the warranty work, the Contractor shall assist the City in facilitating the repairs with the manufacturer.

2.8 TAGGING/LABELING SPRINKLER/STANDPIPE/FIRE PUMP SYSTEMS

2.8.1 The Contractor shall ensure that all fire sprinklers/standpipes/fire pump systems are of the proper rating, condition, and are properly installed and tagged as required by the National Fire Protection Association and Florida Administrative Code.

2.8.2 The contractor shall furnish a durable tag or label for each sprinkler/standpipe/fire pump showing the required servicing data, including the date of the quarterly inspection. The cost of tags or labels shall be included in the inspection and/or service charge of the bid price.

2.9 REPORT/RECORD KEEPING:

1.6.24 Records shall be maintained for all work completed. Records shall be completed per all applicable NFPA and/or federal, state, or local codes.

1.6.25 Upon initial visit, Contractor shall inventory and log all equipment.

1.6.26 Each site shall have a record of all information kept in a neat, organized, and detailed logbook by the Contractor. Contractor shall supply a three (3) ring binder and a log sheet at each site. There shall be a copy of the inspection report and a copy of a work ticket left at the site each time work has been completed on the system. The City will provide a location for the book to be stored at each site. Information in these records shall include, but not be limited to, unit specifications, manufacture, routine inspections, maintenance, repairs, parts, and the technician completing the work. All visits shall be recorded, describing the nature of the complaints and the resolution to the problem. The logbook shall become the property of the City during and after the expiration of the contract.

1.6.27 An NFPA compliant inspection form provided by the Contractor shall be maintained by the Contractor, and kept with the records.

1.6.28 Copies of all reports and forms shall be sent by email in PDF format to the Project Manager and shall be attached with the invoice. Contractor shall highlight all deficiencies in the report. Failure to provide completed inspection reports will delay payment.

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2.10 NEW OR REPLACEMENT FIRE SPRINKLER SYSTEM INSTALLATION

2.10.1 The awarded vendor will be provided a quote form to submit their pricing for any new fire sprinkler system. The quote shall be itemized by the number of work hours per classification and by the cost of parts, materials, equipment, engineering services or rental equipment. Lump sum estimates shall not be accepted. The City of Sebastian reserves the right to reject a quote when such action is determined to be in the best interests of the district, and obtain the required services from another source of supply.

2.11 SUBCONTRACTING

2.11.1 The Contractor shall not subcontract any portion of the services without prior written approval from the City. Any approved subcontractor must meet the same qualifications, licensing, and insurance requirements as the primary contractor. The primary contractor remains fully responsible for the performance of all subcontractors and shall ensure compliance with all terms of the contract.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Rev 3/2026 Page 12 of 19

SECTION 3 – SPECIAL CONDITIONS

3.1 SITE INSPECTION AND DUE DILIGENCE

3.1.1 Bidders are obligated to carefully examine the project specification and exercise due diligence regarding any and all current and pre-existing conditions at the project site.

3.1.2 Before submitting their bid, the bidder shall be responsible for visiting the project site and becoming familiar with any conditions that may affect the work.

3.1.3 Before the commencement of work, the contractor shall submit photographs and/or video recordings to the project manager to document any such pre-existing damage at the project site and/or any surrounding areas to be accessed and/or utilized by the contractor.

3.1.4 Any damage to public and/or private property resulting either directly or indirectly from the execution of the project by the contractor shall be repaired or replaced at the sole expense of the contractor in a manner acceptable to the City.

3.1.5 Failure to properly document such pre-existing conditions and to submit said documentation as required, may render the contractor liable to repair any such damage at no expense to the City.

3.1.6 No additional allowances shall be made due to the bidder’s lack of knowledge of the project requirements and site conditions.

3.2 STOP WORK ORDER

3.2.1 The City may at any time by written notice to the contractor stop all or any part of the work for this bid award. Upon receiving such notice, the contractor will take all reasonable steps to minimize additional costs during the period of work stoppage. The City may subsequently either cancel the stop work order resulting in an equitable adjustment in the delivery schedule and/or the price or terminate the work in accordance with the provisions of the bid terms and conditions.

3.3 PROTECTION OF PERSONS AND PROPERTY

3.3.1 While performing services for the City of Sebastian, the awarded contractor shall be responsible for any damage to the City of Sebastian's property, personal property, or visitor property due to any negligence on the part of the awarded contractor, their employees, or other agents.

Rev 3/2026 Page 13 of 19

3.3.2 The contractor must reasonably attempt to avoid damage to City or private property under all conditions.

3.3.3 The awarded contractor agrees to repair or replace, at its own expense, any damage caused by the awarded contractor, their employees or their agents.

3.3.4 The contractor must not drive or park equipment on grass, sidewalks, or patios.

3.3.5 If concerns are raised about excessively wet conditions on grassy areas, the contractor must contact the project manager for recommendations or workarounds before commencing the work.

3.3.6 Any damages, including damage to finished surfaces and spilled liquids, resulting from the performance of the Agreement shall be repaired and/or cleaned to the project manager's satisfaction.

3.3.7 Any public or private property damaged by the contractor or a representative during the services shall be repaired or replaced to the project manager's satisfaction at no cost to the City.

3.3.8 The project shall not be considered complete until incurred damages, if any, have been repaired and the worksite is cleaned to the project manager's satisfaction.

3.4 REMOVAL OF DEBRIS & FINAL CLEANING

3.4.1 The contractor shall keep the worksite free and clear of rubbish and debris at all times during the performance of services. Any material or waste generated by the contractor or its employees, agents, and Subcontractors shall be removed and disposed of by the contractor at its expense to the satisfaction of the City. The contractor assumes all liability for accidents that may occur due to debris, equipment, tools, and worksite hazards.

3.4.2 Upon completion of work, the awarded bidder shall clean the entire work area/project site as applicable. The Contractor shall clean and remove from the premises all surplus and discarded materials, rubbish, and temporary structures, and shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work, and shall have the work in a neat and presentable condition. Any and all debris shall be removed from the premises. New construction debris, trash, etc., shall not be left or buried on site.

3.5 OWNERSHIP OF THE WORK (if applicable)

3.5.1 The contractor is solely responsible for all work, until final completion of the work. The contractor shall be liable for all damage, theft, maintenance, and

Rev 3/2026 Page 14 of 19 safety until the City of Sebastian issues a notice of final completion of the work. Upon completion of each job, the contractor shall submit the following information, as applicable:

A. Final invoice with documentation.

B. Acceptance from the City of Sebastian Building Department

C. Warranty information to include effective dates, contact information, and details on the scope of coverage.

D. Cut sheets and Operations and Maintenance manuals for any installed equipment.

E. As-Built Drawings

F. Contractor internal work orders/employee timesheets upon request

G. Certified payroll, upon request

H. Any other documents as requested by the City

3.6 CITY OF SEBASTIAN LOCAL PREFERENCE

3.6.1 Effective October 14, 2009, the City of Sebastian adopted a local vendor preference. Please see City Code Sec. 2-11. Local Vendor Preference Policy for more information.

3.7 PROJECT COORDINATION

3.7.1 A City project manager will oversee all assigned work to ensure adherence to schedules and service quality throughout the project’s progress and submittal of final payment. The project manager will periodically inspect the work being performed to ensure compliance with the agreement's requirements. If the requirements are not satisfactorily being met, the City shall require the contractor to correct any discrepancies, inconsistencies, or faults immediately at no additional cost. The contractor shall understand and agree to the following:

A. Contractor shall be solely responsible and assume all liability for the supervision, direction of all work, and for all means, methods, techniques, sequences, procedures, and coordination for all services under the agreement; contractor shall ensure enough personnel, materials, supplies, means of transportation, tools and equipment are made available to perform the services; and

B. Contractor shall, at all times, provide an on-site supervisor or authorized representative who is fluent in English, possesses adequate knowledge of the work being performed, and holds the authority to make decisions on behalf of the Contractor; and

Rev 3/2026 Page 15 of 19

C. Contractor shall be solely responsible to the City for the acts and omissions of their subcontractors, agents, employees, and any other persons performing any service under this agreement; and

D. The practices, methods, and materials utilized in the work within or adjacent to any structure must conform to any applicable local, state, and federal regulations and codes.

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SECTION 4 – INSURANCE AND LIQUIDATED DAMAGES

4.1 INSURANCE REQUIREMENTS

4.1.1 The City of Sebastian is to be specifically included as an additional insured on all insurance certificates (except Worker's Compensation). Waiver of Subrogation is required for Commercial General Liability and Automobile Liability. A renewal certificate shall be issued thirty (30) days before said expiration date. The certificate shall provide a thirty (30) day notification clause in the event of cancellation or modification to the policy.

4.1.2 Before starting and until acceptance of the work by the City, Awarded Contractor shall, as a minimum mandatory condition precedent to this work, procure and maintain insurance of the types and to the limits specified below, at their own expense and without cost to the City, until final acceptance by the City of all products or services covered by the purchase order or contract. Contractor’s failure to obtain or maintain in full force and effect any insurance coverage required under this Agreement shall constitute material breach of this Agreement.

4.1.3 The certificate holder shall read:

City Of Sebastian

1225 Main Street

Sebastian, FL 32958

4.1.4 Minimum coverage with limits and provisions are as follows:

A. Commercial General Liability: The contractor shall provide Commercial General Liability insurance. This shall include premises/operations, personal & advertising injury, products, completed operations, contractual liability, specifically confirming and ensuring the indemnification and hold harmless clause of the contract. This insurance policy shall be considered primary to and not contributing to any insurance the City maintains. It shall name the City as an additional insured with a waiver of subrogation noted on the Certificate of Liability.

The policy of insurance shall be written on an “occurrence” form.

The contractor shall obtain insurance which shall at least meet the following minimum limits:

a) Per Occurrence: $1,000,000

• General Aggregate: $2,000,000

B. Business Automobile: The contractor shall provide Business Coverage Automobile Insurance, which shall protect the contractor from claims for damage for personal injury, bodily injury including accidental death, as well as claims for property damages which may arise from operations

Rev 3/2026 Page 17 of 19 under this contract whether such operations are by himself or by anyone directly or indirectly employed by him. Coverage shall include owned, non-owned, hired and rented vehicles.

The contractor shall obtain insurance which shall at least meet the following minimum limits:

a) Bodily Injury and Property Damage:

• Combined Single Limit (each Accident): $1,000,000.00

C. Workers' Compensation: The contractor shall provide and maintain workers’ compensation insurance for all employees in the full amount required by statute and full compliance with the applicable laws of the State of Florida (Florida Statutes Chapter 440). Exemption certificates to this requirement are not acceptable.

The Contractor shall obtain insurance that shall at least meet the following minimum limits:

a) State Worker’s Compensation: Statutory

b) Employer’s Liability: $1,000,000.00 Each Accident

$1,000,000.00 Disease, Policy Limit

$1,000,000.00 Disease, Each Employee

D. Umbrella/ Excess Liability: The contractor shall provide umbrella/excess coverage with limits of no less than $1,000,000 excess of Commercial General Liability, Automobile Liability, and Employers Liability. ***This coverage is optional if the Contractor has $2,000,000 General Aggregate under the Commercial General Liability Policy. ***

4.1.5 An endorsement to the Commercial General Liability or Automobile Liability policy, covering Contractor’s or subcontractor’s liability for bodily injury, property damage and environmental damage resulting from sudden accidental and gradual pollution and related clean-up cost incurred by the Contractor that arise from the Goods delivered or Services (including transportation risk) performed by Contractor under this Contract is also acceptable.

4.1.6 The Contractor shall declare any self-insured retention or deductible amount over $5,000 for any policy. The City reserves the right to reject any self-insured retention or deductible over $5,000.

4.1.7 All insurance carriers shall be rated (A) or better by the most recently published A.M. Best Rating Guide. Unless otherwise specified, the contractor shall ensure that all subcontractors comply with the insurance requirements set forth in this Agreement. The City may request a copy of the insurance policy according to the nature of the project. The city reserves the right to accept or reject the insurance carrier.

Rev 3/2026 Page 18 of 19

4.2 LIQUIDATED DAMAGES

4.2.1 The contractor agrees to the use of liquidated damages in the event the contractor fails to perform by the provisions herein. The Contractor hereby agrees, as part consideration for awarding the Agreement, to pay the City the sum of One Hundred Dollars ($100.00) for each and every calendar day that the Contractor shall be in default after the time stipulated in the Agreement for completing the Work. The Contractor and City acknowledge and agree that said sum is not a penalty but liquidated damages for breach of contract

4.2.2 On the occasion where the contractor is in default of the Agreement, or any material provision thereof, or fails to remedy any deficiency in performance, the City may procure the necessary supplies or services from an alternative source and hold the contractor financially responsible for any excess costs incurred. The difference between the Bid price of the product or service and the actual price paid may be deducted from any current or future obligations owed to the contractor as liquidated damages.

Rev 3/2026 Page 19 of 19

SECTION 5 - REQUIRED FORMS

All Required Forms have been uploaded to the City of Sebastian Euna Procurement

Portal. Failure to complete and submit these forms with your bid package may result in the rejection of your bid.

List of Required Forms Uploaded to the City of Sebastian’s Euna Procurement Portal:

• FORM 1 - Contact Information Sheet

• FORM 2 - Corporate Resolution (If applicable)

• FORM 3 - Statement of Bidder’s Qualifications

• FORM 4 - Bidder Certifications Affidavit

• FORM 5 - Appendix A to Part 34 - Certification Regarding Lobbying

• FORM 6 - Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit

• FORM 7 - Human Trafficking Affidavit

• FORM 8 - Reference List

• FORM 9 - Local Vendor Preference Affidavit (if applicable)

• FORM 10 - Bid Price Sheet Instructions o Failure to submit the Bid Price Form by the specified deadline will result in the bid submittal being deemed non-responsive.