Fire Sprinkler Inspection, Testing, Maintenance and Repair Services

Hillsborough County's Facilities Management & Real Estate Services Department is seeking a qualified contractor to perform comprehensive fire sprinkler inspection, testing, maintenance, and repair services across various county facilities through an Invitation to Bid (ITB-26-00003). The five-year contract requires a contractor to conduct ongoing and as-needed inspections of fire sprinkler systems, fire pumps, and pre-action systems at over 80 different locations throughout the county. Key qualifications include maintaining a fully equipped service center within two hours of the county center, providing emergency response within two hours, and having technicians who are Journeyman's level and NICET-certified. The non-mandatory pre-bid conference is scheduled for October 22, 2025, at 10:00 AM, with electronic bids due on November 10, 2025, at 2:00 PM Eastern Time through the county's Euna Procurement system. Evaluation will focus on selecting the lowest responsive and responsible bidder, with contract pricing subject to annual adjustments based on the Consumer Price Index (CPI-W) for the Tampa-St. Petersburg-Clearwater region.

The contract includes specific restrictions and compliance requirements, particularly a mandatory Affidavit of Compliance addressing business interactions with foreign countries of concern, which prohibits contractors owned or controlled by entities from countries like China, Russia, Iran, and others. Contractors must demonstrate compliance with E-Verify requirements, maintain comprehensive insurance coverage as detailed in the county's insurance requirements document, and provide a drug-free workplace certification. The solicitation includes an allowance of $300,000 for unforeseen parts, materials, repair, and maintenance services, with the total estimated project budget of $748,600.00. Vendors must complete several mandatory forms, including a Substitute W-9, Direct Deposit Authorization, and an Insurance Certificate that names Hillsborough County as an additional insured. The contract will require detailed documentation of facility inspections, with most locations using Auto Wet NF13 fire sprinkler systems and varying in size from small 3,500 square foot buildings to large complexes exceeding 650,000 square feet.