Fire Hydrant Testing and Maintenance Services

The Cobb County School District (CCSD) in Marietta, Georgia, is soliciting proposals through Request for Proposal P26109 to procure fire hydrant testing and maintenance services for approximately 450 fire hydrants located across 112 school sites and central office administration facilities. The scope of work encompasses annual inspections, flow testing, repairs, maintenance, and comprehensive inspection reports, with specific deliverables including routine maintenance activities such as lubrication, greasing, gasket replacement, hydrant operation and flushing, seal testing, valve box maintenance, and AHJ-approved painting. Flow testing must be completed after the last day of the school year and before the first day of the following school year, with all schools in the City of Smyrna Fire Marshal's jurisdiction tested annually and other locations on a rotating three-year schedule. Qualified vendors must demonstrate five years of establishment as a fire protection services business, maintain a staffed physical office within 50 miles of CCSD Central Office, possess current business licenses and registrations, and carry specified insurance coverage including $1 million commercial general liability, $1 million commercial auto liability, $2 million umbrella coverage, statutory workers' compensation, and $100,000 employer's liability. The evaluation criteria allocate 240 non-cost points (60 percent) across company qualifications and experience (80 points), methodology and operations (120 points), and staffing (40 points), with cost proposals (160 points, 40 percent) evaluated only for vendors scoring 168 points or higher on non-cost evaluation. All pricing must include labor, materials, delivery, and travel time throughout the district with no additional fees or surcharges permitted, and prices must remain firm for one year from award date and any renewal periods. The RFP was posted April 1, 2026, with a written questions deadline of April 15, 2026, at 3:00 PM ET, responses to questions posted by April 20, 2026, and a proposal submission deadline of April 29, 2026, at 3:00 PM ET through the CCSD Euna Procurement Portal, with evaluation and award scheduled for May 2026 and a contract term extending one year from award with renewal options at CCSD's discretion.

The RFP does not contain specific set-aside designations for disadvantaged enterprises, though the required vendor questionnaire requests vendors to identify their business classification, including minority-owned, disability-owned, veteran-owned, small business, or woman-owned status. Vendors must comply with the Georgia Security and Immigration Compliance Act, maintaining E-Verify registration for contractors with employees or subcontractors, and submit Byrd Anti-Lobbying Amendment certifications and Certification Regarding Debarment or Suspension forms. The procurement documents do not identify any incumbent vendors or current contractors for this service, nor do they reference specific existing infrastructure or technology requiring integration beyond the requirement to submit proposals through the CCSD Euna Procurement Portal. The estimated annual expenditure for this contract is $135,000, which establishes the budget range for vendor proposals. CCSD reserves the right to accept or reject any proposals, award to multiple vendors, and extend awards to next-ranked responsive vendors if the current awardee declines renewal or fails to perform. Standard payment terms are Net 30 days unless an early payment discount is submitted and accepted by CCSD.