Fire Extinguisher Services for Niagara County

Niagara County is seeking a qualified firm to provide comprehensive fire extinguisher services through an Invitation for Bid (IFB) for the Department of Management & Budget, Division of Purchasing. The procurement encompasses inspection, testing, maintenance, repair, and recharging services for approximately 638 portable fire extinguishers across multiple county locations in Lockport, Niagara Falls, and County Parks facilities. The contractor must service various extinguisher types including ABC dry chemical, CO2, water, Halotron, and FE36, with all unit inspections required to be completed by October 31st annually. Key qualifications include a minimum of three years' experience in fire extinguisher servicing, submission of three professional references (preferably from public sector organizations), and possession of all required licenses and certifications. The bid submission deadline is November 13, 2025 at 2:00 PM, with a question submission deadline of October 30, 2025 at 12:00 PM. The contract will be awarded to the lowest responsive and responsible bidder meeting all specifications, with a three-year initial term and potential for two additional one-year extensions. All work must comply with NFPA Standard 10 and OSHA regulations, and contractors must provide trained technicians, appropriate tools, and written inspection reports within fourteen business days of service completion.

Insurance requirements are substantial, including General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Auto Liability ($1,000,000 combined single limit), Excess/Umbrella Liability ($5,000,000), and statutory Workers' Compensation. While no specific set-aside designations for disadvantaged enterprises are mentioned, the bid requires detailed pricing for multiple service categories, including inspection/testing, recharging, hydrotesting, new fire extinguisher purchases, and maintenance/repair services. Bidders must provide unit pricing for 16 different fire extinguisher types and sizes, covering three consecutive years of potential service. The contractor must offer temporary replacement extinguishers at no additional cost during service periods and return all repaired units within five working days. Pricing must be firm for the initial three-year contract period and include all labor, materials, equipment, travel, and overhead costs, with no additional charges permitted. Hourly labor rates are required for both standard business hours and after-hours work, and bidders must indicate pricing stability or potential increases for optional fourth and fifth contract years.