Fire Extinguisher Maintenance, Recharging, and Repair (Re-Bid)

The City of Tampa Fire Rescue Supply Division is issuing an Invitation to Bid (ITB) for fire extinguisher maintenance, recharging, and repair services under project number 26-P-00254. This service contract encompasses inspection, testing, servicing, maintenance, and replacement of fire extinguishers at two City locations: 3507 E. 21st Avenue and 808 E. Zack Street in Tampa, Florida. The scope of work includes furnishing all materials, labor, tools, equipment, and supervision necessary to ensure effective and safe fire extinguisher operations on an as-needed basis with scheduled inspections during normal business hours (7:00 a.m. to 4:00 p.m., Monday through Friday). Estimated quantities include 255 fire extinguisher inspections and maintenance services, along with various recharge and replacement quantities for ABC, CO2, Class K, and water extinguishers in multiple sizes. Sealed bids are due by 3:00 p.m. on Wednesday, May 27, 2026, with award for one year from the effective date, renewable for two additional one-year periods at the City's option, plus unilateral extension rights for up to three additional thirty-day periods. Bidders must hold a valid Class A Fire Equipment Dealer's License, provide proof of trained personnel, maintain sufficient loaner inventory for temporary replacements, and submit at least one reference from a Florida entity for similar work completed within the past two years. Required insurance includes Commercial General Liability of $1 million per occurrence and $2 million general aggregate, Automobile Liability of $500,000 to $1 million combined single limit, and Workers' Compensation as required by Florida law, with all pricing submitted as all-inclusive with no additional fees permitted.

This contract is designated as a sheltered market for Small Local Business Enterprises (SLBEs), with a 5 percent bid discount available to SLBE participants not to exceed $10,000. The estimated contract value is $28,000.00, with no specific SLBE subcontracting goals established for this project. Bidders claiming SLBE status must provide completed Letters of Intent (DMI-40 Forms) for any SLBE subcontractors within ten workdays after the notice of intent to award is posted, along with executed subcontract agreements or purchase orders prior to work commencement. Contractors awarded this contract must submit DMI-30 Forms Payment Packages with each invoice documenting all subcontractor payments and comply with City of Tampa Ordinance 2008-89 regarding subcontracting documentation. Additionally, all bidders must comply with federal requirements including the Drug Free Workplace Act and Equal Employment Opportunity provisions, and must submit comprehensive accessibility documentation demonstrating conformance to WCAG 2.2 Level AA standards and Section 508 accessibility requirements through a Voluntary Product Accessibility Template (VPAT) for any information and communication technology (ICT) products or services included in their proposals. The Government Purchasing Council of Hillsborough County members may utilize this award at their discretion under the same terms and conditions, and the award will be made to the lowest responsive, responsible bidder.