Fire extinguisher, kitchen hood & sprinkler services

Chippewa Valley Schools, located in Clinton Township, Michigan, is seeking comprehensive fire safety services through Request for Proposal (RFP) 4.2526, specifically targeting district-wide fire extinguisher, kitchen hood, and sprinkler system services. The procurement encompasses full-service inspections, repairs, and maintenance for fire safety equipment across 23 school and administrative locations, including approximately 1,000 fire extinguishers, multiple kitchen hood systems, wet risers, and pre-action systems. Vendors must provide all necessary parts, tools, and labor to perform services in compliance with National Fire Protection Association (NFPA) codes and standards, with a contract period from September 1, 2025, through August 31, 2026. The district reserves the right to extend the contract for five additional one-year terms upon mutual agreement. Proposals are due on August 13, 2025, at 2:00 p.m. EST, with a board award anticipated on September 8, 2025. Bidders must submit one original and one copy of their proposal, including detailed pricing for inspections, maintenance, repairs, and equipment replacement, with labor rates for regular and overtime hours. Potential bidders may direct questions to Lillian Grayson, Purchasing Coordinator, at purchasing@cvs.k12.mi.us no later than 4:00 p.m. on July 30, 2025.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including $1,000,000 per occurrence commercial general liability, $1,000,000 automobile liability, and workers' compensation. The district is tax-exempt and will require bidders to provide an Iran Linked Business disclosure in compliance with Public Act 517 of 2012. While no specific budget range is provided, the procurement will be based on a unit cost matrix with pricing for various extinguisher types, hydrostatic testing, recharging, and replacement parts. The Board of Education reserves the right to accept or reject any or all bids, split the award among multiple bidders, or waive informalities in the bidding process. There is no guaranteed annual volume, and actual expenditures will be determined by available funds, with potential price adjustments based on the Employment Cost Index. Proposals must remain firm for 90 days from the bid opening, and the successful bidder will be required to enter into a contract with the school district.