Fire Extinguisher Inspections & Maintenance for Rockdale County

Rockdale County, Georgia is soliciting sealed bids through an Invitation to Bid (ITB) for comprehensive fire extinguisher inspections and maintenance services across multiple County facilities. The procurement encompasses 25 line items including annual inspections of approximately 400 extinguishers, hydrostatic testing, refilling and recharge operations, and the furnishing of approximately 62 new extinguishers in various types and sizes (ABC multi-purpose dry chemical, CO2, Halotron, and K-class). All fire extinguishers must feature metal nozzles with no plastic components and comply with State of Georgia Rules and Regulations of the Safety Fire Commissioner. The contract term is one year with options to renew for two additional one-year terms, unless cancelled with 30 days' written notice. Sealed bids must be submitted on a single USB Flash Drive in Adobe PDF format to the Rockdale County Finance Department, Procurement Division, 958 Milstead Avenue, Conyers, Georgia 30012, no later than 2:00 p.m. local time on Thursday, February 12, 2026, with questions and clarification requests due by 2:00 p.m. on Thursday, February 5, 2026. Delivery of new extinguishers is required within three to five calendar days after order receipt, delivered between 8:30 a.m. and 3:30 p.m. Monday through Friday, with pricing F.O.B. Destination Conyers, Georgia, freight prepaid. All unit prices must remain firm throughout the contract life, with any price increases requiring County approval and Board of Commissioners authorization as a change order. Successful bidders must provide proof of current business licensing, three references from similar projects, evidence of Georgia Illegal Immigration Reform and Enforcement Act compliance through notarized affidavits, and maintain comprehensive insurance coverage including General Liability, Automobile, Workers' Compensation, and Products/Completed Operations with minimum limits of $1,000,000 per occurrence, with Rockdale County named as Additional Insured. The award selection will utilize a past performance/quality/price trade-off evaluation conducted by the Procurement Office and/or Evaluation Committee, with final award authority held by the Rockdale County Board of Commissioners.

Rockdale County's Local Vendor Preference Policy applies to this procurement, allowing local vendors located within five percent of the low bid price to match that price and providing five evaluation points to local bidders who submit an Affidavit of Eligibility. No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are noted in the procurement documents. No incumbent vendors or current contractors are identified in the available documentation. The procurement documents do not specify an estimated award value or budget range for this contract opportunity. Bidders should note that all services must comply with applicable state regulations and that pricing shall be evaluated in combination with past performance and quality factors in the final award determination.