Fire Extinguisher Inspections & Maintenance

The Illinois Secretary of State is seeking bids for a comprehensive fire extinguisher inspection and maintenance contract covering the Capitol Complex and state-owned facilities. The Request for Quote (RFQ) 26PS013003 solicits vendors to provide services including annual inspection, recharging, replacement, tagging, and removal of fire extinguishers across approximately 952 extinguishers of various types and sizes, such as 10lb ABC Dry Chemical, Carbon Dioxide, Halon 1211, and Water extinguishers. Targeted facilities include the State Capitol, Howlett Building, Stratton Building, and multiple administrative locations in Springfield, Illinois. The contract will span an initial three-year term from July 1, 2025, to June 30, 2028, with potential renewal options for up to two additional years. Vendors must be a licensed Fire Equipment Distributor with certified Fire Equipment Employees, and the contract will be awarded to the lowest responsive and responsible bidder. The proposal requires detailed unit pricing for annual inspections, recharges, hydro test fees, and replacements for different extinguisher types. Responses are due by June 27, 2025, with the procurement following standard state bidding protocols.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged business enterprises, though standard state procurement regulations typically encourage minority and small business participation. Vendors must comply with comprehensive insurance provisions, background check requirements, and various state procurement certifications. While no incumbent vendor is mentioned, the contract will be funded through state appropriations, with total contract value to be determined during the bidding process and a maximum contract term not exceeding ten years. The estimated quantity of 952 fire extinguishers suggests a potentially significant contract value, though exact budget ranges are not specified in the documentation. Prospective bidders will need to demonstrate technical capability, compliance with safety standards, and the ability to service multiple state facilities efficiently. The contract's comprehensive nature requires vendors to have robust logistics and service capabilities across different types of fire suppression equipment and state building environments.