Fire Extinguisher & Hood Suppress Svc-SW - Addendum No. 1 - Vendors' Inquiries and the State's Responses Date Iss

The State of Louisiana Office of State Procurement is seeking qualified contractors to provide comprehensive fire extinguisher and hood suppression services statewide through RFx Number 3000026101. This requirements contract will serve all eight regions of Louisiana, including state correctional facilities, with services encompassing fire extinguisher maintenance, recharging, hydrostatic testing, and hood suppression system inspections in compliance with National Fire Protection Association (NFPA) standards, Louisiana State Fire Marshal regulations, and federal guidelines. Contractors must maintain current and valid licenses from the Louisiana State Fire Marshal across all applicable trade categories and must be a Department of Transportation (DOT) approved cylinder requalification facility certified under Title 49 Code of Federal Regulations Section 180.205 for hydrostatic testing, with such testing prohibited from being subcontracted to third parties. The solicitation includes 43 line items covering portable fire extinguisher services in various sizes and types (dry chemical, carbon dioxide, wet chemical, halogenated, and water-type), component replacements, and hood suppression system maintenance with regional pricing variations across Louisiana's eight planning regions. Written inquiries are due by April 21, 2026, with responses provided by April 28, 2026, and sealed bids are due on May 5, 2026, at 10:00 A.M. Central Time via online submission through the LaGov vendor portal or physical delivery to the Office of State Procurement in Baton Rouge. The initial contract period is 12 months beginning May 16, 2026, with two optional 12-month renewal periods for a maximum contract duration of 36 months, and the State reserves the right to award on an all-or-none basis by region to the overall lowest responsive, responsible bidder.

The solicitation contains no specific set-aside designations for disadvantaged enterprises; however, all bidding entities must comply with federal and state compliance requirements including civil rights provisions, the Americans with Disabilities Act, E-Verify requirements, and debarment certification. Corporations and limited liability companies bidding on contracts exceeding $25,000 must be registered in good standing with the Louisiana Secretary of State. Bidders must maintain comprehensive insurance coverage including Workers Compensation with a minimum $1,000,000 employer liability limit, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Automobile Liability with $1,000,000 combined single limits. The contract is non-exclusive and subject to termination for non-appropriation of funds by the Louisiana legislature, and contractors must submit a 1 percent administrative fee quarterly based on net sales and detailed contract usage reports to the State Procurement Analyst. No incumbent vendor information, budget range, or estimated contract values are disclosed in the procurement documents. Vendors must register in the LaGov vendor system to submit bids and should contact Arielle Bibbins at 225-342-5465 or arielle.bibbins@la.gov for additional information regarding this procurement opportunity.