Fire Department Promotional Testing

The City of Urbana, Illinois is requesting proposals for fire department promotional testing services—development, validation, administration, and scoring of assessment centers and written exams for Engineer, Lieutenant, Captain, and Battalion Chief ranks—with proposals due October 5, 2026 at 5:00 p.m. EST.

The scope includes facilitating practical assessments, conducting candidate orientation meetings, recruiting and training assessors, developing testing schedules, coordinating a minimum of four assessment centers, providing same-day scoring, video recording all assessment stations, and delivering expert testimony if required. The vendor must analyze test results and provide final results.

Award shall be made on best overall value, evaluated on understanding of scope, qualifications and experience, staff qualifications, proposal completeness, readiness to meet schedule, ability to provide future assistance, and cost effectiveness. The City anticipates making an award within 90 calendar days of the submission deadline.

Pricing must be submitted separately from the main proposal and include all costs associated with the requested services. Proposals must be submitted electronically through the City's e-Procurement Portal. Questions are due October 1, 2026. A non-mandatory pre-proposal meeting was held September 21, 2026.

Prior to contract execution, the selected vendor must provide proof of required insurance with the City named as an additional insured on a primary and non-contributory basis, submit a W-9 form, complete vendor representations and additional duties certifications, and confirm compliance with Illinois employment discrimination laws and sexual harassment prevention requirements. The City is exempt from federal excise tax and state and local sales taxes.