Fire Department Dress Uniforms, Badges, and Accessories

The City of Warwick, Rhode Island is seeking competitive bids for Fire Department Dress Uniforms, Badges, and Accessories through Bid2026-091, targeting comprehensive uniform procurement for fire department personnel across various ranks from Privates to Chief. The procurement covers specific uniform components including blouse coats, dress trousers, blue and white uniform hats, ties, and gloves, with detailed technical requirements for each item's brand, style, color, and material specifications. Sealed bids are due by 11:00 AM on Wednesday, July 16, 2025, with bid opening immediately following at 65 Centerville Road, Meeting Room 2. The contract term is set for two years, from September 20, 2025, through September 19, 2027, with potential for one additional one-year extension. Evaluation criteria will focus on pricing for uniforms and accessories, including a separate pricing structure for badges, insignia, and nameplates using a percentage discount off the Smith & Warren website pricing. Vendor requirements include maintaining an on-site tailor within 50 miles of Warwick Fire Headquarters, providing complete fitting and delivery within two weeks of order, and replacing any ill-fitting or defective items at no cost to the city.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The city reserves the right to award the contract in part or full, with the flexibility to increase or decrease quantities as needed. The bid allows for potential consultation with additional purchasing consortiums, including the Rhode Island State MPA, NASPO, and MHEC, to explore comparable offerings. While specific budget ranges are not detailed in the documentation, the comprehensive nature of the uniform procurement suggests a significant investment in outfitting the entire fire department with rank-specific, customized uniforms. The city will require vendors to ensure all uniform items match current department standards, including specific rank-based customizations such as braid, buttons, and service stripes. Potential vendors should be prepared to provide a comprehensive solution that meets the precise specifications of the Warwick Fire Department's dress uniform requirements.