Fire Assesment Consulting & Related Services

The City of Oviedo, Florida is requesting proposals for Fire Assessment Consulting and Related Services under RFP 26-37, with proposals due October 27, 2026 at 2:00 p.m. Eastern Standard Time. A public proposal opening via Zoom is scheduled for the same date.

Eligible proposers must be registered or licensed in Florida with a minimum of five years of experience in fire assessment consulting. The scope includes delivering a comprehensive fire rescue assessment report to City Council in compliance with Federal, State, and Local requirements. Services encompass evaluating current municipal documents, fire call data, and budget information; determining total fire rescue assessment revenue requirements for full cost recovery; updating fire rescue incident data and revenue requirements using a minimum of five years of incident reports; calculating pro forma schedules and rate scenarios; and preparing annual assessment supplements.

Proposers must submit detailed cost breakdowns with billable hourly rates for each proposed sub-consultant, with clearly indicated profit or operating margins. The evaluation process awards up to 100 points across five categories: Introduction and Required Documents (10 points), Experience and Qualifications (35 points), Project Approach (25 points), References (15 points), and Price (15 points). The initial contract term is three years with two optional one-year renewal periods, for a maximum cumulative term of five years.

Selected firms must provide Professional Liability Insurance with a minimum combined single limit of $1 million, along with General Liability, Automobile Liability, and Workers' Compensation coverage meeting specified limits. Proposers must comply with E-Verify employment eligibility verification requirements, submit certifications regarding scrutinized companies, and execute the City's non-negotiable standard Professional Services Agreement. RFP evaluation and short-list completion are anticipated by November 10, 2026, with staff recommendation and City Council award anticipated in December 2026. All proposals must be submitted electronically through VendorLink in MS Word, Excel, PDF, or compressed file formats.