Fire Alarm Testing and Maintenance

The State of Kansas Department of Administration is seeking a contractor for fire alarm testing and maintenance services at the Larned State Hospital through an Invitation for Bid (IFB). The procurement opportunity covers comprehensive fire alarm system testing and maintenance from January 1, 2025 through December 31, 2030. Bidders must have specific technical qualifications, including a minimum of two NICET Level 2 certified technicians and one NICET Level 4 certified technician who can conduct detailed inspections, functional tests, and diagnostic assessments of fire alarm panels, auxiliary systems, and peripheral devices. The scope of work requires adherence to NFPA standards and includes thorough documentation, smoke detector cleaning, and functional testing of all campus fire alarm components. The total campus fire alarm system inventory encompasses 2,753 devices across multiple buildings. Bids are due on December 5, 2024 at 2:00 PM CST, with contract award to be made to the lowest responsible bidder based on a total annual lump sum cost submission.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned. Bidders must complete several mandatory administrative requirements, including obtaining a current tax clearance certificate, complying with the Immigration Reform and Control Act, and submitting forms related to boycott of Israel, sexual harassment, and bidder preferences. Political subdivisions are permitted to utilize the resulting contract, potentially expanding its reach beyond the initial Larned State Hospital implementation. While a specific contract value is not explicitly stated, the comprehensive five-year contract term and campus-wide fire alarm system suggest a substantial procurement opportunity. Vendors must demonstrate proper testing equipment, detailed procedural compliance, and technical expertise in fire alarm system maintenance. The contract allows for potential integration with existing fire alarm infrastructure, with specific attention to the Isaac Ray buildings currently under fire alarm system construction.